Part Time Event Planner - Part-time

The following outlines possible tasks that may be required throughout the performance of the contract:/li/olp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"strong2.1 Event Scoping and Research/strong/pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.1.1 Work with DFC customers and offices in need of event planning services to draft out an overarching scope, vision, agenda, and timeline of the needed event in a clear and standardize format for easy review and feedback by DFC stakeholders./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.1.2 Conduct market research based on the established event scope. Examples of day of tasks include, but are not limited to, day of venue set up reviews (making changes as needed), hosting check in, coordinating support participants such as speakers, facilitators, or caterers, and trouble unforeseen day-of issues./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"strong2.6 Post Event Coordination and Follow Ups/strong/pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.6.1 Assist with post event wrap up, including ensuring final invoices and payments for event support staff are received and taken care of in a timely manner./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.6.2 Conduct surveys and other post-event analysis to draft a report of event successes and lessons learned related to the achievement of the initial event scope and objectives, to keep on record for future DFC event planning./pp style="margin-bottom: 0in;" /pol start="3"li style="margin-bottom: 0in;"strong Deliverables: /strong/li/olp style="margin-bottom: 0in;"strong /strong/pp style="margin: 0in 0in 0in .5in;"3.1 Monthly Report – This report should outline all events in progress for DFC, the stage and status of the event, the party currently responsible for the current step in the planning process (ex: PSC completing market research; OGC reviewing event justification; or Waiting for Confirmation from vendue for booking request), any risks to event success foreseen, and separately any risk directly impacting event costs./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"3.2 Deliverables related to the event - Depending on the size and scope of the event, the PSC may be required to produce work products related to their event planning responsibilities such as market research report, draft event packages for DFC approvals, final event packages based on DFC feedback to draft packages, event marketing, publicizing, and reservation material, commercial agreements with facilitators and venues, and any other documentation and work product required for successful booking and hosting of DFC events./pp style="margin-bottom: 0in;"strong /strong/pol start="4"li style="margin-bottom: 0in;"strong Performance Standards:/strong/li/olp style="margin-bottom: 0in;"strong /strong/pp style="margin-bottom: 0in;"Performance will be based on the ability to use market research and an existing network of event venues to provide a robust host of options for DFC events. The contractor may be required to travel to DFC headquarters in Washington, DC for fingerprinting and to receive a PIV card./p Overview: p style="margin-bottom: 0in;"The US International Development Finance Corporation (DFC) is America’s development finance institution (DFI). The following outlines possible tasks that may be required throughout the performance of the contract:/li/olp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"strong2.1 Event Scoping and Research/strong/pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.1.1 Work with DFC customers and offices in need of event planning services to draft out an overarching scope, vision, agenda, and timeline of the needed event in a clear and standardize format for easy review and feedback by DFC stakeholders./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.1.2 Conduct market research based on the established event scope. Examples of day of tasks include, but are not limited to, day of venue set up reviews (making changes as needed), hosting check in, coordinating support participants such as speakers, facilitators, or caterers, and trouble unforeseen day-of issues./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"strong2.6 Post Event Coordination and Follow Ups/strong/pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.6.1 Assist with post event wrap up, including ensuring final invoices and payments for event support staff are received and taken care of in a timely manner./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"2.6.2 Conduct surveys and other post-event analysis to draft a report of event successes and lessons learned related to the achievement of the initial event scope and objectives, to keep on record for future DFC event planning./pp style="margin-bottom: 0in;" /pol start="3"li style="margin-bottom: 0in;"strong Deliverables: /strong/li/olp style="margin-bottom: 0in;"strong /strong/pp style="margin: 0in 0in 0in .5in;"3.1 Monthly Report – This report should outline all events in progress for DFC, the stage and status of the event, the party currently responsible for the current step in the planning process (ex: PSC completing market research; OGC reviewing event justification; or Waiting for Confirmation from vendue for booking request), any risks to event success foreseen, and separately any risk directly impacting event costs./pp style="margin-bottom: 0in;" /pp style="margin-bottom: 0in;"3.2 Deliverables related to the event - Depending on the size and scope of the event, the PSC may be required to produce work products related to their event planning responsibilities such as market research report, draft event packages for DFC approvals, final event packages based on DFC feedback to draft packages, event marketing, publicizing, and reservation material, commercial agreements with facilitators and venues, and any other documentation and work product required for successful booking and hosting of DFC events./pp style="margin-bottom: 0in;"strong /strong/pol start="4"li style="margin-bottom: 0in;"strong Performance Standards:/strong/li/olp style="margin-bottom: 0in;"strong /strong/pp style="margin-bottom: 0in;"Performance will be based on the ability to use market research and an existing network of event venues to provide a robust host of options for DFC events.