Part-Time Event Planner

Event Coordinator Job Description Salary: $20.00 - $22.00 per hour (commensurate with experience) Job Summary: We are seeking a part-time Event Coordinator to join our Community Experience team. Key Responsibilities: • Coordinate event logistics, including internal productions, private rentals, community celebrations, and special functions • Provide guided tours of our event spaces to prospective clients • Support the Event Manager during events by coordinating with clients, vendors, and staff • Maintain and manage event documentation, floor plans, vendor lists, and calendars • Coordinate staffing for events and collaborate with Commons Management on food and beverage needs • Assist with preparation, execution, and breakdown of events, including catering and bar logistics • Provide high-quality customer service to clients and guests throughout their event experience • Collaborate with other departments on internal events such as Opening Nights, Gala, or Season Unveiling • Maintain the organization and cleanliness of event-specific spaces, including supply closets • Assist with updating marketing materials and web content for events in collaboration with the Marketing team • Manage booking software (Tripleseat) and assist with invoicing, budgeting, and billing • Represent our organization with professionalism and enthusiasm at community-facing events Desired Skills: • Proficiency with Google Suite and familiarity with event software (e.g., Tripleseat, 3D Event Design) • Event-related certifications (e.g., IAVM, ServSafe) a plus • A/V experience • Strong customer service orientation and collaborative spirit • Excellent verbal and written communication • A genuine interest in live theatre, community engagement, and hospitality