Pharmaceutical Event Planner - Speakers Bureau Program Coordinator

Current position 10:30am – 7:00PM ET Hybrid Schedule Monday- Thursday fully on site. Friday would be remote. Primary Duties and Responsibilities: • Database management - manage promotional educational programs within proprietary event management platform • Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines • Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements • Coordinate payment with venues/caterers and any other vendors • Frequent daily communication with sales representatives and faculty as needed • Review all venue contracts for accuracy/ensure client compliance requirements are met • Ensuring all meeting materials are complete and accurate. Competency Requirements: • Positive attitude always and the ability to work with a team and maintain a “Whatever it Takes” attitude • Ability to boost team morale • Ability to take constructive feedback and adjust to progress forward • Ability to communicate clearly with management via email or in person • Excellent interpersonal, customer service and organizational skills • Exceptional attention to detail • Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities • Ability to take on additional ad hoc tasks as needed to support the team without complaint • Ability to work flexible schedules and/or extended hours to meet clients’ business needs • Ability to maintain productivity while performing repetitive planning tasks every day • Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s) and Gmail preferred • Basic Math and Spelling proficiency • Ability to work and thrive in a team atmosphere