The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that our commitments are met on-schedule and within budget. In addition, Event Planning Coordinators are also responsible for: • Performing a variety of intricate planning tasks related to identifying and scheduling ALL aspects of the event including Location, Guest Speakers, Food, Equipment, Speaker Travel needs and more. Maintaining consistent communication with sales representatives, faculty, and internal staff throughout the meeting planning process. • Ensuring all meeting materials are complete and accurate. Competency Requirements: • Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude • Ability to boost team morale • Ability to take constructive feedback and adjust in order to progress forward • Ability to communicate clearly with management via email or in person • Excellent interpersonal, customer service and organizational skills • Exceptional attention to detail • Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities • Ability to take on additional ad hoc tasks as needed to support the team without complaint • Ability to work flexible schedules and/or extended hours to meet clients’ business needs • Ability to maintain productivity while performing repetitive planning tasks every day • Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s) and Gmail preferred • Basic Math and Spelling proficiency • Ability to work and thrive in a team atmosphere
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