Private Event Service Executive - Quick Hire!

Olympia Entertainment is a prominent entertainment company that operates several iconic venues including Little Caesars Arena, the Fox Theatre, and Comerica Park, among other locations. Known for hosting a wide array of events from major sports games and concerts to private corporate and social gatherings, Olympia Entertainment provides top-tier event experiences in the Detroit metropolitan area. The company places strong emphasis on quality, guest satisfaction, and innovation in event management, ensuring every event held under its auspices is memorable and professionally managed. With a culture centered on collaboration and excellence, Olympia Entertainment employs dedicated professionals who are committed to delivering outstanding service and executing seamless event productions at some of the region's most prestigious venues.

The Private Event Activation Executive at Olympia Entertainment plays a critical role in the coordination and execution of corporate and social private events across various venues, including Little Caesars Arena, the Fox Theatre, Comerica Park, and off-premise locations as assigned. This position demands a high level of coordination and communication skills as it interfaces extensively with diverse departments such as Operations, Hospitality, Venue Management, Security, Production, and Marketing to ensure the flawless delivery of all event elements. The Private Event Activation Executive is responsible for managing the full scope of event logistics, including audiovisual needs, food and beverage services, staffing requirements, equipment rentals, and any experiential or broadcast add-ons that may be required. Annually, this role oversees the successful execution of nearly 130 corporate and social events, ensuring that all contractual obligations are met and client expectations are exceeded.

This role not only oversees the operational aspects of event execution from load-in through load-out but also involves creating critical event documentation such as agendas, floorplans, and run-of-show schedules that facilitate smooth coordination and communication between internal teams and external clients. The Private Event Activation Executive also monitors event-related expenses and ensures financial accountability relative to client contracts. Additionally, this position occasionally functions in a sales capacity on select accounts and contributes to the strategic development of corporate and social event booking initiatives aimed at maintaining Olympia Entertainment’s competitive edge in the regional event market. Candidates for this role should possess a bachelor’s degree in business, hospitality, or a related field, alongside a minimum of three years’ experience in similar venues or roles, such as convention centers, arenas, theatres, or stadium environments. Strong organizational skills, attention to detail, problem-solving abilities, and exceptional guest service orientation are critical for success in this demanding yet rewarding role. Proficiency in Microsoft Office and CRM applications will aid in delivering efficient event management and client relations. The position requires flexibility in working hours, including nights, weekends, and holidays, and the ability to work under varied physical conditions typical of event production environments.

Bachelor’s degree in business, hospitality or related field
Minimum of three years of related experience preferably in a role for a convention center, theatre, arena, stadium or other sporting or entertainment venue
Detail oriented with exceptional organizational skills with the ability to manage multiple, concurrent projects in a high paced environment
Demonstrated ability to analyze, formulate solutions and alternatives, and resolve issues in a timely manner
Ability to work well in a team environment and effectively across business units and venues
Proven level of exceptional guest service
Self-motivated with excellent time management skills and business acumen
Demonstrated computer proficiency including Microsoft Word, Excel, PowerPoint and CRM skills
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