Private Events Coordinator

HOF is accepting applications for the role of Private Events Coordinator. Respond to client questions and inquiries regarding Oakland’s private events rentals with a customer-service mindset that embraces HOF’s core values; • Execute and manage all aspects of contracts and rental agreements; • Ensure clients, vendors, and other parties abide by HOF private event rules and guidelines and city of Atlanta or Oakland Cemetery rules and ordinances; • Utilize HOF platforms and financial systems for contracts, invoices, client communications, and all other client support needs; • Coordinate and supervise onsite logistics before, during, and after private events including set-up, load-in, day of event, load-out, and clean-up, including working with outside contractors and vendors and organizing staff and volunteer scheduling; • Coordinate marketing and sales efforts with the Marketing team; participate in marketing meetings or off-site marketing engagements such as community meetings, trade shows, and other opportunities; Work collaboratively to develop and implement new systems, processes, and initiatives. Required: • Exceptional verbal and written communication • Customer service mindset • Strong interpersonal skills and ability to work with a diverse group of professionals • Demonstrated background of effective private event management skills • Ability to work within a complex institution with all levels of leadership, staff, volunteers, members, and donors • Flexible, works well under pressure and deadlines • Curious, motivated, and willing to self-learn • Proficiency in Microsoft Office Programs • Willingness to learn Salesforce, Veevart, and other event management software • Self-starter with ability to multi-task • Must be available to work evening and weekend hours The statements contained in this position description are not necessarily all-inclusive; additional duties and responsibilities may be assigned, and requirements may vary from time to time. A satisfactory background check is the absence of a criminal record that bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.