Private Events Manager

The Private Events Manager will also contribute to the development and execution of a plan for growth of the facility rentals program that will maximize revenue and meet annual budget goals. Duties + Responsibilities • Serve as the point person for inquiries for the private event rental program, including conducting site visits, event walkthroughs, and related meetings • Book and schedule private event rentals, including drafting and securing contracts • Assist private event clients, vendors, caterers and all related event personnel with securing proper permits, licenses, and proof of insurance • Maintain the budget for the private events department and process related payments, invoices, and timesheets • Serve as the primary on-site coordinator for private events • Develop staffing plans and on-site personnel schedules for private events, including hiring event staff as needed • Coordinate venue production schedules and deliveries for private events, and provide necessary event materials and instructions to event venue personnel • Manage advance internal planning around private events, such as calendar management, administrative support, and additional duties as assigned • Maintain private event databases and files • Coordinate procurement, organization, storage, and cleaning of event supplies, equipment, and inventories • Provide basic graphic design support for private events, such as event layout creation • Assist with Laumeier’s internal events, such as the Annual Art Fair, Laumeier After Dark, Holiday Pop-Up Shops, and development events • Collaborate and maintain a good working relationship with our operating partner, St. Louis County Parks and Recreation • Build and manage relationships with vendors including supply purveyors and wedding/event planners • Actively pursue new business through networking, social media activity, and direct solicitation • Perform other related duties as required and additional duties as assigned • Flexibility and adaptability in a fast-paced work environment • Excellent organizational skills, with a particular ability to prioritize projects and keep multiple initiatives moving forward simultaneously • Ability to adapt and react quickly, effectively, and calmly to unexpected changes in a dynamic workplace and event environment • Dependable, organized, and detail-oriented • Ability to work independently and as part of a team, while being comfortable working with a variety of people, including internal staff, external vendors, clients, volunteers, and the general public • Strong negotiation skills • Outstanding oral, written, and interpersonal communication skills • Sensitive to both “big picture” and small details • Possession of leadership skills, strong work ethic, and the ability to supervise staff • Ability to help write and track budgets, and control department expenditures • Growth mindset and ability to self-reflect • Proficiency in the Microsoft Office suite of programs, experience with Adobe suite of design programs preferred Only applicants who move forward in the process will be contacted. Please do not contact any staff members to check on the status of your application, and absolutely no phone calls.