Programs and Events Coordinator

Position summary: The Programs Coordinator supports various ASTA professional development, student events, and member management programs with strong project management, excellent communication, and a hands-on approach to production and logistics. Key responsibilities Conference and National Orchestra Festival (peak responsibilities) Manage relationships with external service vendors (including exhibit hall/decorator, Soundwaves, and photography vendors), coordinating timelines, deliverables, and on-site needs to ensure seamless event production. Serve as the Exhibit Hall Manager for the National Conference, acting as the primary ASTA contact for exhibit-hall operations—including oversight of opening and closing procedures, venue coordination for doors and locks, and on-site troubleshooting with vendors and exhibitors. Provide basic content support: upload session materials to the LMS/website, ensure recordings are processed and accessible. Year-round program support Support the Director of Professional Development on planning and producing of: Webinars Coordinate logistics: scheduling, registration, host/moderator duties, live tech support, and post-event recording distribution.