Project Coordinator - Event Production

Ashby-de-la-Zouch, United Kingdom; London, United Kingdom; Manchester, United KingdomEmota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We're delighted to present an opportunity for a Project Coordinator to join our award-winning Live Event Production team to help us create moments that matter.What you'll be doing...As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact experiential and live event projects. Reporting to a Producer, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with one of our creative and collaborative offices in either London, Ashby-de-la-Zouch or Manchester.Your main responsibilities include the following:Project Coordination:Assist our team of Producers, Senior Producers, and Executive Producers in planning, executing and closing out Event Production projects according to deadlines against budgetHelp coordinate internal and external meetings including agendas, meeting notes and action pointsMaintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including SmartsheetPartner with other Service Lines including Creative, Logistics and EnvironmentsBudget Management:Assist in tracking budgets, client POs and invoicing using our company toolsSupport cost reconciliations and expense reporting post eventClient and Stakeholder Support:Provide communication support to Project Lead and across relevant delivery teamsPrepare presentations and documentation for internal and client-facing useOnsite Support:You will travel globally, participating in on-site event set-up, delivery and breakdownSupport the broader team onsite, being a point of contact for crew and suppliersWhat you'll need to have...A passion for live production and the events industry overall1+ years experience within a project coordination role within live or virtual event productionThe ability to maintain an organised approach across multiple projects with differing timelinesExperience using project management tools and office 360 suiteA comfortability with travelling and attending onsite events globallyJust a few of our benefits...Access to some of the most exciting and engaging live events on a global stageOpportunities to travel, grow and push your production boundariesCompetitive salary and compelling annual leave and volunteering leave packagePrivate Medical and Life InsurancePension SchemeGroup Income Protection#J-18808-Ljbffr