Project Manager (Corporate Event Planner)

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Your Contributions • Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting • Sourcing, negotiating and managing site selections, contract management for venues and suppliers • Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management • Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.) What We Are Looking For • 5–7+ years' event management experience, preferably in a corporate or financial environment • Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events • Experience in working with and managing senior clients • Proficient with Microsoft Office applications such as PowerPoint and Excel • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines • Virtual event experience preferred – Webex and Zoom experience a plus • Leadership/influencing/negotiation and decision-making skills • Adaptable and resourceful individual able to follow guidance while working independently; proactive in generating ideas and creative solutions • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles • Strong client management skills • Strong oral and written communication skills • Ambitious, proactive and highly organized • Willing to travel to various locations for site-visits and on-site management of events • Experience working with large and complex databases preferred, Cvent experience preferred • Knowledge of venues and suppliers in key US cities If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.