Remote Trade Show Event Coordinator

Description: - Coordinate logistics for annual trade shows, including booth shipments, promotional materials, signage, and vendor communication - Manage travel and lodging arrangements for sales team members attending events - Track and maintain inventory of trade show assets and ensure timely delivery and returns - Support quarterly internal events such as company summits, retreats, and department offsites - Assist in venue sourcing, catering coordination, A/V setup, and event schedule planning - Collaborate with the CEO, Director of Marketing, and HR to align events with company goals and culture - Prepare event materials and collateral, ensuring consistent branding and messaging across all touchpoints - Act as a liaison between internal teams and external vendors to ensure smooth execution - Use tools like HubSpot, Asana, Monday.com, Canva, Zoom, and Zoom Events to manage workflows, communications, and deliverables - Support lead tracking and post-event follow-up processes - Reconcile event budgets and invoices, ensuring financial accuracy and vendor accountability - Maintain organized calendars, checklists, timelines, and documentation for all events - Take initiative to identify and solve problems before they arise, staying calm and solution-focused under pressure - Jump in to support other projects as needed in a close-knit, collaborative team culture Qualifications: Compensation & Benefits: - $65,000-75,000 - Employer sponsored health insurance - Vacation & Holiday Schedule - Remote work