Sales and Events Coordinator

About Us

Nakamoto Forestry is the world’s largest manufacturer of yakisugi, commonly known as “shou sugi ban” in the West, with an unmatched dedication to craft and tradition. We are the largest company supplying North America and Europe with authentically milled and heat treated yakisugi, controlling the entire manufacturing process from our forests in Japan to your walls.

Position

The Sales and Events Coordinator serves as a central hub for our business development efforts. Working out of our Portland office, this role directly supports the Sales Manager and Account Representatives by managing industry event logistics, coordinating educational seminars, and executing proactive outreach. The ideal candidate balances meticulous logistical planning with strong communication skills to elevate the brand within the architectural, design, and construction communities.

Responsibilities

Trade Show & Event Coordination

Logistics Management: Plan, organize, and execute all elements of regional and national trade shows, including booth booking, freight shipping, and asset tracking.Vendor Relations: Coordinate with event organizers, union labor, and utility providers to ensure seamless booth setup and teardown.Staff Travel Booking: Manage all travel arrangements, hotel accommodations, and itineraries for team members attending trade shows.On-Site Representation: Travel to select events to manage booth operations, engage with attendees, and capture qualified sales leads.Continuous Education & Outreach

Presentation Scheduling: Proactively reach out to architecture and design (A&D) firms to schedule Continuing Education Units (CEU) and Lunch & Learn presentations.Travel Logistics: Coordinate and book travel accommodations for account representatives traveling out of their immediate territories to conduct these educational courses.Platform Management: Administer registrations, attendance logs, and certificate distributions through industry education platforms (e.g., AIA Provider network).Catering & Materials: Arrange food delivery and prepare physical sample packages for all scheduled educational events.Sales Support & CRM Administration

Odoo Data Management: Maintain absolute accuracy in Odoo by inputting new customer data, tracking lead progression, and updating sales pipelines.Account Rep Assistance: Assist regional Account Representatives with quote preparation, phone and email coverage, and follow-up communication for warm leads.Sample Fulfillment: Coordinate with the warehouse team to ensure prospects receive high-quality wood samples and literature promptly.Reporting: Generate monthly pipeline and event ROI reports directly from Odoo for the Sales Manager.Architectural Platforms: Manage and update corporate profiles on industry-specific platforms like Archello, ensuring product listings, project photography, and technical specifications are current.

Required Qualifications

Associate's or Bachelor's degree in marketing, communications, business administration, or a related field (equivalent professional work experience will be considered in lieu of a degree).2+ years of experience in event planning, trade show coordination, or sales support (experience in building materials or the A&D industry is a major plus).Proven experience utilizing Odoo CRM or similar platforms for sales tracking and pipeline management.Exceptional verbal and written communication skills for professional B2B outreach.Highly organized regarding timelines, spreadsheets, and multi-tasking under tight deadlines.Comfortable with an onsite office routine and able to travel up to 15% for trade shows and regional events.

Preferred Qualifications

Experience with productivity software (Basecamp, Asana, or equivalent)Interest in architecture, design, carpentry, Japanese culture

Hours

Monday through Friday from 6:00am-3:00pm or 7:00am-4:00pm.

Location

Northeast Portland near the airport.

Starting Wage

$27.00-32.00 per hour

Benefits

Medical and dental insurance, Simple IRA with employer match

Culture

We are an equal opportunity employer that values diversity and inclusion in the workplace.

COVID-19 Statement

We have a conscientious teamwork sanitation program with strict adherence to federal, state, and local guidelines.

Physical Requirements

Regularly stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, keyboard, and other office equipment.Be able to remain in a stationary position 50% of the time

Working Conditions

Primarily standard office spaceOccasional movement through heated warehouse with mid-range temperature variations