SEMINAR COORDINATOR & EVENTS PLANNER

IMPORTANT: A Cover Letter Is Required

We believe a resume tells us where you've been. A cover letter tells us who you are.

Applications submitted without a cover letter will not be considered.

Position Overview

We're seeking an exceptional Seminar Coordinator & Events Planner to become a key member of our growing financial services organization.

This is not an entry-level administrative position.

This is a mission-critical role responsible for planning, organizing, and executing educational seminars, client appreciation events, workshops, dinners, and corporate functions that directly impact our client experience and company growth.

The right candidate will be equally comfortable coordinating a 50-person client seminar, negotiating with vendors, solving last-minute challenges, and ensuring every attendee feels welcomed and valued.

Success in this role requires exceptional organization, communication, professionalism, and the ability to manage multiple moving parts without sacrificing attention to detail.

Please note: This position requires occasional evening availability for seminars and client events.

Responsibilities

Coordinate seminars, educational workshops, client appreciation events, dinners, and corporate functions from planning through execution
Manage relationships with venues, restaurants, hotels, caterers, vendors, and other service providers
Oversee attendee registrations, confirmations, communications, and follow-up
Manage event logistics including reservations, room setup, audiovisual needs, signage, seating arrangements, catering, and travel accommodations when necessary
Prepare event materials, presentation packets, agendas, promotional items, and attendee resources
Maintain accurate event records, attendee databases, and RSVP tracking
Coordinate closely with advisors and leadership to ensure successful event execution
Monitor event budgets, vendor invoices, and payment schedules
Support marketing initiatives related to seminars and client events
Anticipate, troubleshoot, and resolve issues before they impact the attendee experience
Ensure all events reflect the company's professional standards and brand image

Qualifications

Previous experience in event planning, seminar coordination, hospitality, customer service, executive support, or project coordination preferred
Outstanding organizational and multitasking abilities
Strong written and verbal communication skills
Exceptional attention to detail and follow-through
Professional appearance and demeanor
Ability to work independently and collaboratively within a team environment
Strong problem-solving skills and a proactive mindset
Proficiency with Microsoft Office and technology platforms
Ability to manage multiple deadlines in a fast-paced environment

Preferred Experience

Corporate event planning or seminar coordination
Financial services or professional services environments
CRM and database management systems
Social media or marketing support
Vendor negotiation and relationship management

Compensation & Benefits

Competitive salary based on experience
Health benefits
Profit-sharing program
Professional, team-oriented work environment

Summary

We're looking for someone who takes ownership, solves problems proactively, and takes pride in executing events that reflect the highest standards of professionalism.

If that sounds like you, we'd love to review your resume and cover letter.

Applications submitted without a cover letter will not be considered.

Pay: $22.00 - $24.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Work Location: In person