Senior Associate Director for Student Centers, Conference and Event Planning

The primary purpose of this position is to provide oversight and strategic direction for planning, implementing, and coordinating on-site management of over 20,000 complex meetings and conferences on both Main Campus and the Health Sciences Campus by managing the utilization of campus resources. The Central Reservations Office has become a benchmark and is the expert in space, resource and event management, event planning and implementing and enforcing university event policies and procedures. Supervision & Administration (40%) • Manages the Central Reservations Office; • Which consists of three (3) separate areas: the main CRO office, Event Assistance (set up/break down) and Production Services (technology) on two campuses; • Which includes oversight of two (2) Assistant Directors, two (2) Event Coordinators, one (1) lead Production Services Technician, two (2) Production Services staff, and over 150 student workers; • Which approves reservations for all events and meetings scheduled in all Student Involvement and Leadership managed facilities, including Main Campus Student Center, Hendrix Theatre, Wright Auditorium, College Hill Field, Brickyard, Brody School of Medicine, Health Sciences Student Center, East Carolina Heart Institute, Laupus Lake, Rivers Plaza, the Designated Public Forum, all outdoor locations, all academic buildings on Main campus and indoor spaces for Campus Recreation and Wellness; • Which manages all event logistics in these facilities, including setups/breakdowns, audio-visual equipment, custodial, and staffing, as well as working closely with campus resource partners which includes putting in appropriate work orders, coordinating campus security, if needed, providing accurate information to the One Card office to have buildings open at designated times, consulting with EH&S, Facilities, and DSS to ensure safety is a priority for participants and ADA guidelines have been met. Relationships & Collaboration 15% • Provide support to all other space schedulers on campus regarding university event policies and procedures. If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected].