Senior Communications and Event Coordinator

The Biological Sciences Division - The Department of Obstetrics and Gynecology s. The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations. Responsibi • litiesProactively research, write, and edit content for a broad range of OBG’s internal and external channels, including websites, newsletters, social media, multimedia, and • more.Assume responsibility as point person for all internal and external marketing within the Department of Ob/Gyn; include attendance and management of monthly meetings with UCM marketing team, being accountable for project deliverables, and ensuring communication is up to date and flowing well between the marketing team and the Depar • tment.Develop and maintain working relationship with faculty members and stay abreast of ongoing work and publications, interview faculty and cover campus events to develop and execute content strategy across multiple plat • forms.Implement, manage and deliver internal/external communication through effective project management, serving as the primary contact, content writer and producer/coordinator for BSD communications related to strategic priorities/goals and operational deliverables including but not limited to print, digital, and in-person initia • tives.Utilize best practices and novel concepts in issue identification, message formulation, communication delivery, and audience targeting, including the ability to use analytics to gauge and boost readership and engag • ement.Assess communication tools and make recommendations for how BSD information is disseminated, including new technology and integration of communication tools and services across BSD audiences and loca • tions.Partner and support faculty and staff with digital, communication and research support to advance the needs of the depar • tment.Manage all aspects of virtual and on site event planning, before during and after event, meeting strict deadlines and operating within budget constr • aints.Nurture and build relationships with vendors and other industry contacts to develop and execute creative and logistical aspects of e • vents.Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying opportunities and solving operational chall • enges.Train and prepare speakers for upcoming events on interfacing with event technology and optimizing presentation style for remote e • vents.Coordinate with internal staff, clients, vendors, and others to determine and fulfill needs for events and serve as virtual event liaison with clients and client • teams.Research resources and facilitate pre-event meetings when necessary to help staff make decisions about event design and fea • tures.Work collaboratively with University and UCM teams and in close partnership with depart • ments.Set up and maintain annual online calendar (coordinate and enter the dates for special events such as, but not limited to, Grand Rounds, Morbidity and Mortality (M&M), competing regional/national conferences, and resident didactics as well as scheduled talks/presentat • ions).Perform copywriting and substantive editing for department members. Helps authors comply with publisher guide • lines.Apply for and fulfill requirements for CME accreditation for various presentation s • eries.Accurately track attendance for various presentations s • eries.Archiving of the presentations and attendance lists to ensure compliance require • ments.Create and maintain content and images of value and/or historical interest to the department for Department arch • iving.Assists department members with locating hard to find journal articles and other resources via academic and medical databases to provide research su • pport.Project deliverables – ensuring Ob/Gyn team is providing needed documentation to UCM Marketing; Includes: new physician bios, expansion of physician services, new locations • , etc.Ensuring both teams are adhering to project timelines and intervening to provide assistance when projections indicate we will be behind sch • edule.Proof and edit marketing materials before they are sent to produ • ction.Maintain database and archive files in the department of all marketing photos, distributed materials, and referring physician contact inform • ation.Maintain and update departmental social media camp • aigns.Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and dire • ction.Accomplishes assigned duties through two or more of the following: written communications; visual/graphic media, which may include Web site development and maintenance; speeches and personal contact. perience:Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job di