Senior Conference Planner 06902

Senior Conference Planner Various Site Locations, DC Metro Area

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer's core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!

Articus Solutions, LLC is a certified ANC 8(a), Small Disadvantaged Business (SDB) headquartered in Colorado Springs, Colorado.
We provide world-class Engineering, Integrated Hardware and Software, Advisory & Assistance Services (A&AS), Program & Project Management, Subject Matter Experts, Financial & Administrative Services, and Records Management Services.
Articus has extensive experience supporting customers throughout the US and around the globe and is a wholly owned subsidiary of Chenega Corporation.

The Senior Conference Planner [Washington Headquarters Services (WHS) Science, Technology and Innovation Board (STIB) leads full-lifecycle planning and execution of high-visibility, secure Department of War (DoW) conferences and off-site meetings.
The role applies knowledge of DoW operations, organizational protocols, military customs and courtesies, Official Representation Funds (ORF), and security requirements while coordinating administrative, logistical, accessibility, transportation, catering, audiovisual, registration, and security activities for an annual event supporting approximately 50100 participants over seven days, including setup and closeout, with potential support for an additional surge event.
The position works in coordination with the Program Manager and corporate Security Team and leads a supporting team during on-site event execution.

Responsibilities Key Responsibilities:

Lead event planning from concept through post-event closeout, in coordination with the Program Manager, including project plans, milestones, in-progress reviews, master trackers, schedules, risk identification, and mitigation.
Research and evaluate at least three viable event locations; assess lodging, room configurations, breakout space, A/V and IT infrastructure, internet capacity, accessibility, security, catering, transportation, parking, walkability, emergency services, cost, and compliance with Government per diem and expense rules.
Prepare site comparison matrices and comprehensive survey reports with clear findings, advantages, disadvantages, risks, and recommendations.
Manage attendee registration, RSVPs, dietary restrictions, secure badges, help-desk operations, attendance rosters, and reasonable accommodations.
Coordinate Distinguished Visitor and VIP protocol, including escorts, reserved parking, seating, flag placement, motorcade staging, and military/government customs and courtesies.
Direct on-site logistics, room configurations, crowd flow, signage, supplies, venue coordination, A/V and IT support, catering deployment, transportation, and rapid issue resolution.
Plan working meals, refreshment breaks, welcome receptions, and wrap-up banquets; verify dietary accommodations, vendor eligibility when applicable, delivery timing, allowable costs, and cleanup.
Procure, assemble, safeguard, ship, and account for event materials, including badges, lanyards, briefing binders, name tents, directional signage, and office supplies.
Create and maintain a minute-by-minute Run of Show covering activities, speaker transitions, A/V cues, catering deliveries, transportation, and assigned points of contact.
Prepare an After Action Report within ten business days and an electronic attendance roster by participant and date.
Apply working knowledge of DoW organizations, staff processes, decision cycles, operational requirements, and coordination channels when developing and executing event plans.
Ensure event activities comply with DoW protocol, military customs and courtesies, senior leader and Distinguished Visitor requirements, and applicable federal policies.
Coordinate ORF-supported meals and official functions, including documentation, approval support, allowable-cost controls, attendee eligibility, vendor requirements, and reconciliation in accordance with governing policy.
Lead, task, and coordinate the event support team during setup, execution, and closeout; conduct team briefings, assign functional responsibilities, monitor performance, and resolve on-site issues.
Coordinate staffing plans, work schedules, communications, and contingency coverage with the Program Manager to maintain uninterrupted support.
Other duties as assigned.
Security and Compliance Responsibilities:

Support the corporate Security Team in coordinating visitor access requests, security clearance rosters, facility access, document control, and secure handling of classified and sensitive materials.
Coordinate with the corporate Security Team, Government security representatives, Special Security Officers, venue security teams, and other authorized stakeholders to plan and execute applicable personnel, physical, information, and facility security requirements.
Develop and follow event-specific off-site standard operating procedures and promptly report security incidents through appropriate channels.
Safeguard Government equipment, information, property, controlled unclassified information, National Security Information, and proprietary data.
Clearly identify contractor status when interacting with third parties and appropriately mark contractor-produced reports and documents.
Other duties as assigned.
Key Deliverables and Success Measure.