Senior Event Logistics Manager

Our client, a premier catering and event management company based in Portland, Oregon, US , is seeking a highly organized and experienced Senior Event Logistics Manager. This on-site role is crucial for overseeing the seamless execution of high-profile events. You will be responsible for managing all logistical aspects, from vendor coordination and venue setup to staffing and on-site problem-solving. Your expertise will ensure every event is a resounding success, exceeding client expectations.

Responsibilities:
Plan, coordinate, and execute all logistical aspects of events, including but not limited to venue selection, layout design, equipment rental, and transportation. Manage and maintain strong relationships with a diverse network of vendors, suppliers, and contractors, negotiating contracts and ensuring service level agreements are met. Develop detailed event timelines, schedules, and run sheets, ensuring all stakeholders are informed and aligned. Oversee on-site event execution, including setup, breakdown, and troubleshooting any unforeseen issues in real-time. Manage event staffing, including recruitment, training, scheduling, and supervision of event personnel and volunteers. Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets. Conduct post-event evaluations, gathering feedback and analyzing performance to identify areas for improvement. Ensure compliance with all health, safety, and security regulations for event venues and operations. Liaise directly with clients to understand their vision and requirements, providing expert guidance and solutions throughout the planning process. Proactively identify potential risks and develop contingency plans to mitigate them. Oversee the inventory and maintenance of event equipment and supplies. Stay updated on industry trends and best practices in event management and logistics. Create comprehensive event proposals and presentations. Collaborate with the culinary and creative teams to ensure seamless integration of all event elements. Qualifications:
Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field. A minimum of 6 years of progressive experience in event planning and logistics management, preferably within the catering or hospitality industry. Proven track record of successfully managing complex, large-scale events. Exceptional organizational, project management, and time management skills. Strong negotiation and vendor management abilities. Excellent leadership and team management skills, with the ability to motivate and direct staff. Outstanding problem-solving skills and the ability to remain calm under pressure. Proficiency in event management software and Microsoft Office Suite. Strong budget management skills. Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and staff. Flexibility to work evenings, weekends, and holidays as required by event schedules. This role is critical to delivering exceptional event experiences. If you have a passion for creating memorable events and possess unparalleled organizational skills, we want to hear from you.