Senior Event Specialist, Global Events

Senior Event Specialist, Global Events

Location: Plano

Role summary

The Senior Events Specialist is responsible for planning and delivering Vingcard's global events portfolio across multiple brands, supporting North America, Latin America and international markets.

Working closely with Regional and Global Marketing teams, this role oversees the successful execution of trade shows, customer events, executive programs, webinars, partner events and sponsorships across multiple brands within the Vingcard portfolio. The position manages all aspects of event delivery, including project planning, logistics, vendor management, budget tracking, on-site execution and performance reporting.

This role is ideal for a highly organized event professional who thrives in a fast-paced environment and is passionate about delivering exceptional event experiences.

Key responsibilities

Event planning and delivery

Execute the annual events calendar in partnership with regional and global marketing teamsManage the end-to-end delivery of trade shows, customer events, executive programs, webinars, partner events and sponsorship activitiesDevelop detailed project plans, timelines and execution schedules to ensure successful delivery of all eventsCoordinate event requirements with internal stakeholders and external partnersEnsure all events are delivered on time, within budget and aligned with agreed objectivesMaintain event planning processes, documentation and operational best practices

Event management

Lead the delivery of in-person, virtual and hybrid events across multiple regionsManage venues, agencies, vendors, travel, shipping, registrations and on-site operationsCoordinate executive participation, speakers, customer meetings and product demonstration activitiesManage attendee communications and event logistics from registration through post-event follow-upEnsure a consistent brand experience and high standard of execution across all eventsProactively identify and resolve operational challenges before and during events

Cross-functional collaboration

Manage the successful delivery of events that support multiple brands across the Vingcard portfolio, balancing competing priorities and stakeholder requirementsPartner closely with Regional Marketing teams to support regional marketing priorities through event executionCollaborate with Global Marketing teams to deliver campaigns, product launches and corporate initiatives through eventsWork closely with Sales, Product Management, Customer Success and Partner Marketing teams to coordinate event activities and stakeholder engagementCoordinate with creative, content and digital marketing teams to ensure timely production of event assets and promotional materialsServe as the central point of coordination for event-related planning and execution activities

Budget & vendor management

Manage approved event budgets and track expenses throughout the planning and delivery cycleCoordinate and manage relationships with event agencies, vendors and service providersSupport vendor selection, contract administration and procurement processesEnsure effective cost management while maintaining high standards of deliveryIdentify opportunities to improve operational efficiency and optimize event execution

Measurement & continuous improvement

Track event performance against agreed objectives and success measuresPartner with regional marketing and sales teams to collect and report event resultsPrepare post-event reports, including attendance, engagement and operational performance metricsConduct post-event reviews and capture lessons learned to improve future eventsMaintain and enhance event playbooks, templates and standardized processes

Qualifications

7+ years of experience managing B2B events, trade shows, conferences or customer events, ideally within a global organizationProven ability to plan and deliver multiple events simultaneously while managing timelines, budgets, vendors and stakeholdersStrong project management, organizational and communication skills with exceptional attention to detailExperience working effectively across marketing, sales and other cross-functional teamsProficiency with event management platforms, CRM systems and marketing toolsWillingness to travel domestically and internationally as required

Preferred experience

Experience supporting North American and global marketsExperience working with external agencies and event vendorsHospitality, travel or technology industry experienceFrench, Spanish and/or Portuguese language skills

Success measures

Events delivered on time, within budget and to a high standardPositive attendee, customer and stakeholder feedbackStrong operational execution across all event formats and regionsEffective management of vendors, agencies and event partnersConsistent delivery of event programs that support regional marketing objectivesContinuous improvement of event planning processes and operational efficiency