Senior Meeting Planner

Responsibilities • Assist and contribute to the overall planning of corporate meetings, incentive programs and events (e.g. pre-show mailings, exhibitor and registration customer service, site selection, supplier coordination, onsite setup and teardown, clerical support and post-event support and evaluations) • Plan, organize and coordinate meetings and conferences for our Clients • Perform venue searches for meeting space and/or sleeping rooms, submitted and evaluate RFP’s, negotiate contracts • As part of the planning and organizing responsibilities, you will assist the executive or manager responsible for the above meetings and develop a timeline for each meeting • Responsible for the coordination of all equipment being sent to any off-site locations assuring that the display/activities of the meeting can be met • Communication of all meeting details to attendees • Management of all meeting information (meeting details, attendee tracking, badges, hotels, equipment required, speaker arrangements) • Responsible for communication to the hotel for all planning of logistics. Qualifications • Bachelor’s degree from an accredited four-year institution • 3 years of relevant experience specifically in the Meeting Planning/Management industry • Must live in the immediate Chicago area • Strong multi-tasking and time management skills, including the ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines - this is an extremely deadline-driven environment • Demonstrated ability to self-start as well as work as part of a team • Have a proven history of demonstrating a high level of professionalism • Possess strong written and verbal communication skills • Exhibit a high level of detail orientation • Display strong customer service skills (phone skills, in person, emails) • Immediately adapt to crisis situations by changing procedures, methods or processes • Ability to lift 40 pounds • Up to 35% - 40% travel, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends). Equal Employment Opportunity is our commitment and goal. Salary: $60,000.00+ per year plus 10%-30% bonus, Health Ins benefits (incl. Ability to Commute: • Chicago, IL 60614 (Required)