Senior Meetings & Events Planner

Work Your Magic with us! The ideal candidate thrives in a fast-paced science-driven global environment, is equally comfortable developing event strategy and negotiating hotel contracts, and brings fresh, differentiated ideas that elevate the attendee experience while maintaining rigorous attention to detail and delivering a flawless event execution. Signature events will include Life Science sales meetings, leadership forums, innovation summits, events at and around tradeshow planning as well as community-based, profile-raising convening events.Serve as a strategic consultant, beyond basic event coordination, to challenge assumptions and recommend the most effective event formats, experiences, and engagement approaches.Develop integrated event strategies that maximize attendee engagement, business impact, and return on investment.Incorporate innovative event concepts, technologies, sustainability practices, and experiential elements that differentiate the MilliporeSigma brand.End-to-End Event ManagementLead the complete lifecycle ("soup to nuts") for meetings and events, including:Event strategy and concept developmentBudget creation and financial managementVenue sourcing and contract negotiationsRegistration and attendee managementAgenda developmentSpeaker managementVendor sourcing and managementFood & beverage planningAudio/visual and production oversightExhibit and sponsorship coordinationTravel logisticsRisk management and contingency planningOn-site event leadershipPost-event reporting, metrics, and lessons learnedProject LeadershipManage multiple complex events simultaneously while maintaining exceptional quality and customer service.Develop detailed project plans, timelines, workback schedules, and communication plans.Coordinate cross-functional teams including Communications, Marketing, Commercial, HR, Procurement, Legal, Finance, Facilities, IT, and external agencies.Anticipate issues before they arise and proactively develop solutions.Creative Experience DesignDesign engaging attendee experiences that reinforce strategic messages and strengthen organizational culture.Recommend creative formats, networking opportunities, digital engagement, and experiential activations that increase participation and impact.Stay current on industry trends, emerging technologies, and best practices to continually improve event experiences.Financial & Vendor ManagementDevelop and manage event budgets while identifying opportunities for efficiency and cost savings.Negotiate contracts with hotels, convention centers, production companies, and vendors.Ensure compliance with procurement policies and contracting requirements.Build strong partnerships with preferred suppliers and external agencies.Measurement & Continuous ImprovementDefine success metrics aligned with business objectives.Analyze attendee feedback, engagement data, and budget performance.Present post-event insights and recommendations to stakeholders.Build repeatable best practices and continuously improve the event management process.Compliance & GovernanceEnsure events comply with corporate policies, procurement requirements, safety standards, privacy regulations, and applicable industry guidelines.Maintain accurate documentation and financial records throughout the event lifecycle. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences.