Special Events Assistant

August through May Part-Time, Nonexempt... The Special Events Assistant handles the administrative details of Tulsa Ballet’s events. This person will proactively manage the event reservation systems and various aspects of event registration. Responsibilities include: • Assist with details of all events including Founders’ Society dinners, Choreographer’s Circle events, Donor/Subscriber appreciation events, Icons & Idols Gala, VIP Lounge, board meetings, and other events as assigned • Track event and attendee details using CRM software • Send out invitations and manage reservation lists, ensuring event-related deadlines are met • Manage event reservation correspondence • Assist with managing inventory of backdrops, projectors, computers, and other display materials • Regularly attend and work Tulsa Ballet events, including (but not limited to) performances and development and fundraising events • Assist with stewardship of event attendees • Other duties as assigned The Special Events Assistant must: • Be able to regularly work nights and weekends when events require • Be able to lift up to 25 pounds and participate in physical activity required for events • Have reliable transportation, as errands will occasionally be necessary