Special Events Coordinator - University Libraries

This position is located in the administration office of the University Libraries and exists to provide guidance and support for as well as planning and implementation of special events and activities throughout the Libraries.Is responsible for providing customer service to all constituents of the Libraries; including students, parents, faculty, staff, donors, alumni, other campus administrators and the general public.Oversees programming for all major Library events, activities, and workshops.Maintains close working relationships with the Foundation, Office of Communication and Marketing, and other entities. Responsibilities • Event Programming: • Design, implement, and manage all internal and external college-wide events; Serve as liaison during events between Libraries Administration and faculty, staff, students, community, visitors, and donors • Manage, plan, and direct events & activities; work on high level strategies for events in partnership with Dean of Libraries, Associate Deans, Director of Special Collections, Director of Development, and others • Ensure event engagement continuously aligns with libraries strategic plan and the organizational mission • Lead Library Advancement & Special Events Roundtable (LASER) bi-weekly meetings to coordinate activities between Libraries Advancement, Libraries Marketing & Communication, UT Press, Special Collections, and deans • Facilitate and directs annual Library Spirit Awards throughout the 6-month planning process; creates recognition programs and activities for faculty and staff. for major & other assigned Library events, as well as day-of event coordination independently; develops run of show and script for events • Provides in-person support during events, many of which are held in the evenings and off-campus; facilitate behind the scenes for virtual events; provides direction and assigns roles to students and staff working the events • Collaborates with and serves as liaison to library units and campus departments to plan and provide programming for events and workshops (i.e. • Library Administration Office Responsibilities: • Serves as liaison to Libraries Administration & HR, Libraires Business Services Office, Libraries Advancement and Libraries Marketing & Communication • Develops and administers organizational excellence & employee engagement activities related to the Libraries' Strategic Plan. • Ability to work in an energetic environment with a variety of students, staff, faculty, and the general public.