Special Events Coordinator

The Special Events Coordinator, under the director of Special Events, is responsible for supporting the planning and execution of more than 100 special events annually. Essential Duties: Assist the Director of Special Events and Special Events Coordinator with the planning, development, and execution of all non-due's revenue-generating events to include: Planning Items: • Attend planning meetings, site visits, and tastings • Assist in managing event registration through GrowthZone CRM • Creating and maintaining SPECS sheets and Event Checklists • Assist in communicating with sponsors to obtain guest names for their table and head table • Assist in ordering food for internal meetings and events • Assist in event décor projects • Print name badges • Assist in assembling supplies before events • Assist with setup and execution of know-before-you-go emails • Organize past sponsors in Excel • Create event folders in the public drive • Create maps for venue options • Sending calendar invites and reserving the dates on the Master calendar • Assist with securing caterer when needed & finalize menus • Provide food and beverage counts to the venue • Assist in finalizing setup or other event details Execution Items: • Provide customer service by answering inquiries • Assist at events with setup, breakdown & manage event day registration team • Assist in collecting outstanding revenue • Assist with registration process at events • Create and maintain VIP look book • Assist the Coordinator with Mingle and Mixer logistic planning and execution