Special Events Coordinator

Essential Duties and Responsibilities • Responsible for the planning, marketing, and executing special events; • Lead the planning, marketing, and execution of special events, both paid and free-with-admission, hosted at The Magic House and MADE for Kids; • Distribute Museum brochures and marketing materials to key partners as needed; • Oversee the facility rental program, including providing facility tours, issuing contracts, designing event layouts and coordinating with Museum Managers; • Evaluate event success using key performance indicators and feedback, and provide recommendations for improvements for future events; • Work with design department to create marketing materials for events; • Create and manage event registrations for all special events using the Museum’s CRM software; • Assist the Membership, Development, and Education Departments by supporting their events; • Answer phones and handle reservations for special events, ensuring excellent customer service and support; • Manage the special events budget; • Contribute to overall marketing efforts, ensuring that special events are integrated into the broader marketing strategy; • Participate in trainings as required by the organization; • Perform other duties as assigned; Americans with Disability Specifications Physical Demands: The physical demands described for this position are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk, sit, use hands, use tools or controls, reach with hands and arms; climb stairs; balance; kneel; talk or hear. The employee may occasionally be required to lift and/or move up to 30 pounds.

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