Special Events Coordinator

For many of these children and families, Hole in the Wall provides multiple Camp experiences throughout the year at the facility in Ashford, Conn, in dozens of hospitals and clinics, directly in camper homes and communities and through other outreach activities across the Northeast and Mid-Atlantic. The Special Events Coordinator is part of a dynamic and collaborative team that produces proprietary fundraising, cultivation and stewardship events, manages Peer-to-Peer (P2P) events and champions community and endurance events, throughout the Northeast and Mid-Atlantic. The ability to confidently coordinate and execute events that achieve revenue goals, provide opportunities to express meaningful gratitude, engage and celebrate our community, and communicate our mission, is essential to success in this role. Obtain and coordinate Fair Market Value details and follow through on all auction Gift-in-Kind acknowledgements.Elevate donor stewardship by instituting follow-up plans for engagement post-auction experiences to track outcomes and satisfaction.Attend all assigned events throughout the Northeast and Mid-Atlantic, supporting the primary event lead (Director, Associate Directors, or Managers) with set- up, execution and breakdown of events.Represent Hole in the Wall at tabling and speaking engagements as assigned.Identify outstanding event pledges, prepares and sends pledge reminders, track outstanding pledges and manage follow-up, as applicable.Provide creative design support for print and digital event collateral, as assigned.Coordinate volunteers for pre-production, load-in, on-site and load-out support.Perform additional duties as assigned. A minimum of three years' experience in event, production, operations, or hospitality management and data tracking and reporting is preferred.A degree and/or coursework in event management, marketing, communications, hospitality or related field is desirable, but there is no minimum education requirement.The ability to establish positive relationships with a variety of people in multicultural environments.A proficiency in Microsoft Office Suite especially Excel-the ability to manage data, use formulas, create spreadsheets, and generate reports.Experience with the use of CRMS/fundraising platforms, such as Raiser’s Edge, GoFund Me Pro, GivenGain and/or Luminate is preferred.Strong internet and computer skills, including familiarity with email platforms (Outlook) and online communication toolsSelf-motivation, and the ability to set priorities and coordinate multiple projects simultaneously.Energy, enthusiasm and the ability to work both independently and productively in a fast paced, team-oriented department.Elevated project management, interpersonal, organizational, and written and oral communication skills.A willingness and ability to embrace a hybrid work schedule and locations-working hours will be spent in New Haven, CT or Ashford, CT offices or remotely (at home or off-site at Northeast venues) based on needs of the event calendar.A willingness and ability to travel to and throughout the Northeast and Mid-Atlantic (including but not limited to Queenstown, MD) for events, organization-wide and departmental meetings based on the needs of the event calendar.A willingness and ability to work evenings and weekends as needed in office and at event venues.