Special Events Coordinator-ESPN

Job Posting Title:

Special Events Coordinator-ESPN

Req ID:

10157985

Job Description:

The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced.

**Responsibilities**

* Reports to the Client Services Manager
* Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus
* Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries
* Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly
* Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution.
* Partners with our trades, janitorial, risk management, and fire life safety to ensure comprehensive support for events
* Works closely with ESPN Global Security for parking arrangements, guests lists and identification related items.
* Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events.
* Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team.
* Responsible for coordinating all aspects of CRE support for all Bristol production shoots outside of studio spaces & special client visits.
* Creates internal communication messages for campus events & production shoots
* Utilizes AutoCad, Adobe, or other software tools to design and produce event layouts and visual materials.
* Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot related needs
* Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies

**Required Education**

* High School diploma or equivalent experience

**Required Work Experience**

* Proficient with Microsoft office programs
* Excellent organizational, communication, and multi-tasking skills
* Must be a team player and have a positive attitude
* Ability to remain calm under pressure and maintain a customer-service mindset
* Strong verbal and written communication skills

**Preferred Education**

* Bachelor Degree in hospitality, communications or applicable field or equivalent experience

**Preferred Work Experience**

* 2 or more years of event & conference planning experience
* Hospitality work experience
* Working knowledge of OSHA, NFPA safety and life safety standards
* Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms

The hiring range for this position in Connecticut is $49,200.00 to $66,000.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Corporate Real Estate

Job Posting Primary Business:

Design, Delivery, and Operations

Primary Job Posting Category:

Facilities Client Support Services

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Bristol, CT, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2026-08-20