Special Events Manager

Special Events Manager Carolina Day School (CDS) seeks a dynamic and energetic individual for the position of Special Events Manager. Other events may include a Back-to-School celebration, Homecoming festivities, Grandparents and Friends Day, Parent Appreciation Week, and other various community events.Develop event timelines, budgets, and logistics plans to ensure seamless execution.Coordinate with vendors, caterers, entertainment, and other service providers.Manage venue selection, setup, decor, and technical requirements.Community & Stakeholder EngagementWork with the Advancement team to ensure events align with fundraising and community-building goals.Responsible for coordinating robust volunteer teams to support the goals of development and alumni events by recruiting, training, managing and cultivating parents and alumni volunteers.Collaborate with the Parent Association, volunteers, and staff to support school events.Supports other Advancement Office initiatives, including the Annual Fund, Alumni Relations, and special campaigns, as needed and assigned.Marketing & CommunicationsCoordinate event promotions, invitations, and RSVP tracking.Work with the marketing team to create event materials, including programs, signage, and digital content.Utilize social media, email campaigns, and the school website to promote events.Logistics & OperationsOversee event setup and breakdown, ensuring all details are managed efficiently.Track event expenses, process payments, and ensure events stay within budget.Utilize appropriate project management and event management software to manage complex data, particularly to track auction items and sales, and event attendees.Maintain records of event participation and feedback for future improvements.Qualifications & Skills:Bachelor's degree in Event Management, Communications, Marketing, or a related field.2+ years of experience in event planning, preferably in a school or nonprofit setting.Strong organizational skills and attention to detail.Excellent communication and interpersonal skills.Ability to multitask, manage deadlines, and work collaboratively with diverse stakeholders.Proficiency in event management software, databases, and Microsoft Office Suite.Willingness and ability to work both traditional and non-traditional business hours. Some night and weekend work and local travel are required for this position.Preferred Qualifications:Experience in fundraising and donor relations.Knowledge of independent school culture and traditions.Familiarity with CRM platforms (e.g., Blackbaud, Raiser's Edge).Proficiency in event fundraising software, preferably Greater Giving.This role offers an exciting opportunity to create meaningful events that foster school spirit, community engagement, and philanthropic support.Americans with Disability Specifications:Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.Salary is commensurate with experience in the range of $50,000 to $55,000 annually. Carolina Day School offers a competitive suite of benefits including Health Insurance, Dental Insurance, a generous time off package, tuition remission for enrolled CDS students, and more.To Apply: Visit our website to submit your resume and cover letter.About Carolina Day SchoolCarolina Day School is committed to fostering a community of innovative thinkers, compassionate leaders, and lifelong learners.

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