Special Events Manager

**Overview:** The Special Events Manager is responsible for planning and executing a variety of events for Zoo Miami Foundation, including annual fundraisers, donor engagements, Board socials, and other special events. The ideal candidate will have a strong background in event planning, excellent communication skills, and the ability to work independently and collaboratively. **Responsibilities:** • Plans and coordinates all elements of each event, including timeline, volunteer needs, registration, site layout, sound and lighting, food, beverage, crowd control, and other promotional activities • Utilizes knowledge of laws, ordinances, and permits when planning, developing, and implementing special events and promotional/fundraising activities • Oversees and supervises all ZMF special events to ensure proper financial controls, smooth execution, and thorough follow-up • Works cooperatively with the Marketing team and other departments to create and review all collateral materials for special events • Ensures complete, timely, and accurate communication of Special Events activities with appropriate departments, staff, vendors, committees, and volunteers • Creates, manages, and evaluates operating budgets for all ZMF special events • Supports Development in soliciting, retaining, and upgrading new and existing corporate and individual sponsorships and services for events • Researches ideas and recommends special events that will capitalize on market trends and donor/member engagement • Collaborates with the Marketing team, Zoo Events and Sales Supervisor, and Zoo Operations Specialist to assist with Zoo Miami special events • Prepares and manages the annual plan and budget for special events, reporting on each event's finances during all planning and implementation stages • Recommends, negotiates, formulates, and maintains contracts/agreements with and serves as liaison with contractors, food vendors, and other suppliers, entertainers, and speakers • Plans for legal review of contracts/agreements as needed • Provides post-event review for all events, documenting successes and areas of improvement with photographs and/or videos • Maintains and nurtures donor, contributor, participant, attendee, and vendor relationships post-events for future events or needs • *Qualifications:** • Bachelor's degree in hospitality management, communications, project management, marketing, PR, or related field • Minimum of two years' experience in meeting/special event planning or related professional experience • Bilingual in English and Spanish preferred • Current Florida Driver's License in good standing • *Benefits:** • Opportunity to work for a renowned organization with a strong mission • Collaborative and dynamic work environment • Competitive salary and benefits package • Professional development opportunities • Flexible schedule, including nights and weekends • Occasional travel required