Special Events Manager

Duties/Responsibilities: • Responsible for maintaining a book of business for all facility rentals at Coolray Field. Duties include: prospecting, communicating event details, contract management and execution, staffing, and event settlement • Provide on-site event assistance to external and internal groups... • Responsible for accurate and detailed reporting for event files, and calendars, and distribution to departments • Working seamlessly with onsite catering team, operations team, marketing, and ticketing for successful execution of events • Administrative duties such as data entry and maintenance, answering phones, responding to online event inquiries • Coordinate with external vendors for event setup and breakdown • Expectation of continued networking to prospect new business, brainstorming of new event ideas, and research local events and industry trends • Must be able to work all events put on by the department • Must be able to communicate effectively with all clients and potential clients to deliver outstanding service • Some Stripers gameday duties and other duties as assigned Required Skills/Abilities: • Excellent verbal and written communication skills • Excellent interpersonal and customer service skills • Excellent organizational skills and meticulous attention to detail • Excellent time management skills with a proven ability to meet deadlines and handle projects simultaneously • Creative and effective problem-solving skills • Strong motivational skills and ability to self-start • Ability to prioritize tasks and to delegate them when appropriate • Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude • Proficient with Microsoft Office Suite or related software Education and Experience: • Bachelor’s degree in Hospitality, Meeting, and Event Planning or related field required OR at least two years of experience in customer service, retail, event planning, or a related field Physical Requirements: • Must be able to stand and walk for long periods during events • Must be able to lift up to 25 pounds at times • Must be able to work a variety of hours to accommodate events