Special Events Manager

Hole in the Wall Gang is now hiring Special Events Manager in New Haven, CT 06511. View job listing details and apply now. Hybrid office remote and event venues Full-time Organization Description Founded in 1988 by Paul Newman The Hole in the Wall Gang Camp provides a different kind of healing to more than 20000 seriously ill children and family members annually - all completely free of charge For many of these children and families Hole in the Wall provides multiple Camp experiences throughout the year at the facility in Ashford Conn in more than 40 hospitals and clinics directly in camper homes and communities and through other outreach activities across the Northeast and mid-Atlantic Position Description Manages logistics for annual proprietary fundraising cultivation and stewardship Special Events to achieve fundraising goals to educate supporters and to celebrate Hole in the Walls mission contributing to the departments overall success and the organizations expression of meaningful gratitude Manages execution of pre-event on-site and post-event details Serves as primary contact on-site for staff volunteers vendors and venue personnel Our Special Events Manager can expect to Manage logistics for assigned special events in the Northeast including Fore a Very Good Cause Golf Tournament oversee timelines site visits venue and vendor research selection and booking of catering rentals and dcor expense budgets etc Support on-site execution of Beantown Bash Fandango Benefit Gala and Big Apple Bash special events in the Northeast Project manage Bandit Round Up and other stewardship and cultivation events as assigned groundbreakings ribbon cuttings receptions etc in partnership with the Stewardship Manager Support Mid-Atlantic region venue research scouting and execution of resulting fundraising stewardship and cultivation events Negotiate and execute contracts as assigned Support event committee meetings reporting on logistics Determine format design content ordering delivery and distribution of printed materials including but not limited to save the dates flyers invitations and program books as assigned Oversee program book ad content and design layouts to advance sponsorship and marketing benefit fulfillment Determine volunteer requirements prior to and at events including number needed and deployment of resources Manage requests for pre- and at-event volunteers Manage event pre-production and set ups including packing of supplies scheduling delivery transporting materials and receiving deliveries on-site Oversee setup and breakdown of events on-site Support auction marketing preparations including production of auction displays bid sheets and redemption materials Partner with Director on fulfillment of high-level donor auction experiences to ensure satisfaction and increased stewardship of relationships movie premieres set visits Founders Cabin stays etc typically requiring after-hours on-call status Research and solicit potential gift in kind auction vendors and corporations Perform other event related duties as assigned Our Special Events Manager should have Five years experience in event production operations or hospitality management is preferred A degree andor coursework in marketing communications hospitality or related field is desirable but there is no minimum education requirement The ability to establish positive relationships with a variety of people in multicultural environments Proficiency in Microsoft Word Excel Outlook and internet Experience with Raisers Edge software preferred Excellent interpersonal organizational and written and oral communication skills An ability to manage hybrid work locations - working hours will either be spent in our New Haven CT or Ashford CT offices or remotely at home or off-site at event venues as applicable and assigned based on needs of the event calendar Availability to work evenings and weekends as needed in office and at event venues Overnight time at venue sites required A willingness and ability to operate computer for most of workday with appropriate rest periods Valid drivers license and driving record which meets HITWG insurance carrier requirements Ability to independently travel to assigned worksites Access to a personal vehicle preferred with mileage to be reimbursed as applicable Ability to drive event supply transport vehicles including but not limited to cargo and passenger vans and 10-15 foot box trucks in suburban and city environments Ability to lift and carry up to thirty pounds is helpful but not essential Full vaccination against COVID-19 plus booster that meets current medical requirements The Hole in the Wall Gang Camp provides a very competitive salary a generous benefits package and growth opportunities for high contributors To apply please use the provided link Due to the volume of resumes received you will be contacted only if there is interest in pursuing your application No phone calls please The Hole in the Wall Gang Camp is an Equal Opportunity Employer does not discriminate on the basis of age creed color national origin ancestry marital status sexual orientation gender identity or expression disability nationality or sex and is committed to a diverse workforce