StarBase Event Planner

Our hire must understand, maintain and support our brand standards and generate positive public relations with clients and guests. Assist management with processes for event bookings, event checklists, project timelines and managing events within StarBase Respond to new inquiries and meet with clients to give tours and venue information in order to book private and public events Prepare and send estimates recommends add-ons that may complement or achieve the client's vision Event coordination and scheduling and conducts site walkthroughs, as required Inquiry/client follow up duties as assigned Calendar management Documents leads and sales activities Place orders and coordinate setup, deliveries and pick up with vendors/suppliers Communication between client and vendors regarding event day details Maintain brand identity throughout programming, planning and design of marketing event initiatives Assist in developing, maintaining and improving operational standards Managing spreadsheets, tracking expenses and navigating digital file storage Ensure cleanliness of venue and update management of any maintenance needs Occasional inventory duties Liaise closely with internal teams and vendors to project manage events in the pipeline Review truck lists with warehouse crew/lead pre-event Ensure that event is set up according to event floor plan Establish and foster new relationships that increase brand awareness for the venue Assist fellow employees to perform similar or related jobs as and when necessary Assist with event preparations, set up and strike as needed Be onsite during events to assist with client and/or guest needs and inquiries Run errands to secure event supplies for events as needed Act as on-site contact for outside vendors, such as caterers, A/V, photographers, etc. Continuously seek out opportunities to learn and improve the knowledge of the job Undertake any reasonable request made by a member of management Ensuring booking processes and actions are followed in line with Company standards Responsible for forwarding any necessary event information to vendors and venue management to ensure seamless coordination with venue operations Conducts pre-event meetings with client to review all details of the program as confirmed On-site event management as needed during client events Local expert well versed in "everything" Las Vegas Extensive experience with Google Drive, MS Office Suite (especially Excel) Must be able to work flexible hours including weekends, evenings, and holidays Ability to manage operations functions and effectively supervise and direct Staff Comfortable with email, phone and in person communication Handle conflict and challenges effectively while staying focused on desired outcome.