Team Trivia Private Event Coordinator

We are seeking an energetic and detail-oriented Team Trivia Private Event Coordinator to lead and manage entertainment for private events. This dynamic role involves coordinating all aspects of event planning, from initial client consultation to execution, ensuring each event delivers an engaging, seamless experience. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a passion for creating memorable entertainment experiences.

This paid position offers a fantastic opportunity to showcase your organizational talents while working in a lively, hospitality-driven setting.

Responsibilities

Collaborate with clients to understand their event goals, preferences, and special requirements, providing expert guidance on trivia game formats and event themes
Manage all facets of event planning including venue setup, equipment arrangements, catering coordination, and technical requirements using event management software and CRM systems
Negotiate contracts with vendors, venues, and service providers to secure the best terms while maintaining budget adherence
Upsell additional services such as customized trivia content and themed games to enhance client satisfaction and revenue
Oversee event marketing efforts by promoting private events through targeted outreach and social media channels to attract new clients
Lead on-site event execution ensuring smooth operation from start to finish; coordinate staff roles, troubleshoot issues promptly, and ensure guest satisfaction
Manage event budgets meticulously, tracking expenses and optimizing resource allocation for maximum profitability
Foster strong relationships with clients through effective communication before, during, and after events; utilize CRM systems to maintain detailed client profiles and follow-up

Experience

Proven experience in event planning or management within the hospitality or entertainment industry
Strong background in managing event budgets, contracts, and negotiations with vendors or clients
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems
Excellent organizational skills with the ability to juggle multiple projects simultaneously while maintaining attention to detail
Exceptional customer service skills with a friendly yet professional approach to client communication
Previous banquet or catering experience is highly desirable; familiarity with guest services and hospitality operations is a plus
Demonstrated leadership capabilities in managing teams or coordinating large-scale events effectively

Join us as a Team Trivia Private Event Coordinator and be part of a vibrant team dedicated to delivering unforgettable entertainment experiences! Your enthusiasm for hospitality combined with your project management expertise will help create lively events that leave lasting impressions. This role offers a rewarding environment where your skills in negotiation, upselling, marketing, and customer service will shine.
Pay: $25.00 - $50.00 per hour
Benefits

Flexible schedule

Application Question(s):

Are you available on weekends/evenings?

Shift availability:

Day Shift (Preferred)
Night Shift (Preferred)

Ability to Commute:

Valdosta, GA 31601 (Required)

Work Location: In person