Tradeshow and Event Specialist

CastleBranch is looking for a Tradeshow and Event Specialist to coordinate and manage tradeshows and events. As a Tradeshow and Event Specialist you will be working closely with our Sales and Communication team to ensure successful execution. Responsible for planning, coordinating, executing and measuring ROI on all meetings, tradeshows, and events. • *Scope of Services:** • Collaborating cross functionally with teams and organizers to define the strategy and event requirements • Proactively research relevant events and trade show opportunities and present recommendations to Sales leadership • Ensure that the highest standards of trade show planning and delivery are maintained through the effective management of ensuring consistency and standardization on delivery of all trade shows • Coordinate show contracts and event relationships, negotiates and manages supplier network for exhibit necessities • Handle event logistics including venue specifications, packing, shipping/receiving materials, items, marketing materials, etc. • Provide periodic progress reports to management for each tradeshow or event • Create and manage project plans; track timelines and process across multiple stakeholders to keep projects on budget and on time • Coordinate with all departments that will be needed to execute on the tradeshow or event by creating and maintaining checklists for each department • Manage and facilitate internal trade show role play which includes set up and breaking down of booths • Seek additional branding opportunities during time of tradeshow or event • Keep track of event finances including check requests, invoicing, and reporting spending; including annual budgeting on a bi-weekly or monthly basis • Develop and maintain tradeshow databases and project spreadsheets for coordinating and tracking projects throughout their lifecycles; maintaining timely and effective communications with team members and stake holders • Keep detailed schedule of events calendar including quarterly outlines of trade shows effectiveness, adjustments needed, etc • Other duties as assigned • *Top Skills/Experience:** • Bachelor's degree in project management, marketing, communications, or equivalent experience • Experience in targeting, planning, budgeting, implementation, booking, and evaluation of tradeshows • Proficient with Microsoft Office Suite (PowerPoint, Excel and Word required), Adobe Creative Suite experience will be a plus • Adaptable, quick learner with great problem solving and time management skills • Excellent listening and communication skills including the ability to handle conflict calmly and professionally • Must have the ability to work with limited supervision and as part of a team • Strong organizational and time management abilities with talent to coordinate multiple projects and priorities • Ability to lift to 50 lbs.