Ultimate Medical Academy is hiring: Event Planner in Tampa

This role ensures that all events align with the values and goals of the institution, maintaining a high standard of excellence, inclusivity, and accessibility.ResponsibilitiesPlan and Execute Events: Coordinate and deliver virtual and in-person events—including community engagement campaigns, commencement ceremonies, and marketing initiatives—ensuring alignment with institutional goals and a seamless attendee experience.Lead Event Committees: Serve as the lead for planning committees, particularly for Marketing-led events, and collaborate with internal teams to manage logistics, timelines, and execution.Manage Event Budgets: Oversee assigned event budgets, ensuring cost-effective planning and execution while maintaining high-quality standards.Collaborate with Stakeholders: Partner with internal teams such as Communications, Creative, and the Event Manager to align event strategies with broader marketing and institutional objectives.Coordinate Vendors and Logistics: Research and coordinate with venues and vendors; manage logistics including A/V setup, catering, transportation, accommodations, and on-site support.Support Institutional Campaigns: Plan and execute events tied to philanthropic and institutional initiatives (e.g., Relay for Life, Go Red for Women, Heart Walk), including day-of event support and logistics.Develop Project Documentation: Create and maintain detailed event briefs, timelines, and communication plans; provide regular updates to the Event Manager and marketing leadership.Drive Cross-Functional Engagement: Contribute to the development and pitching of new event concepts that enhance marketing campaigns and stakeholder engagement.Ensure Responsive Event Management: Proactively identify and resolve issues before and during events to ensure smooth execution and positive attendee experiences.Perform other duties as assigned.Career Level ExpectationsExperienced role that applies practical knowledge of job area.Works independently with general supervision.Proactively handles difficult problems.May influence others within the job area through explanation of facts, policies, and practices.Desire for growth and professional development.Required Skills/ExperienceBachelor's degree or equivalent combination of education and experience.2 years of experience in event production.Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.Understanding of event marketing best practices.Experience with reporting and analysis (Excel dashboards, Google Analytics).Ability to support campaign tracking and measurement of return for marketing initiatives.Demonstrate healthy and strong interpersonal and customer service skills.Demonstrate problem-solving skills for triage of complicated business logic.Ability to professionally communicate fluently in verbal and written English.Ability to contribute to a diverse and inclusive work environment.Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.Preferred RequirementsBachelor's degree in marketing, business, communications, or hospitality field.5 years of experience in event related field with demonstrated proficiency.Experience with Monday.com or other project management software.Exceptional planning and organizational abilities to manage multiple tasks and deadlines effectively.Ability to work nights and weekend days when necessary for event support.Local to the Tampa Bay area for in-person event support, venue tours, onsite preparations, etc.CompensationAnticipated Starting Salary Is Based On Experience And Qualifications.Compensation Range: $60,000—$65,000 USDOur ValuesOur institutional values are shaped and validated by our team members. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We excel at building our students' confidence and empowering them to reach their full potential.COMMIT TO TEAM MEMBER SUCCESS: We are committed to our team members' success and to each other's success. We recognize and reward our team members for their contributions to the organization and to our students.PURSUE RESULTS WITH PURPOSE: We pursue results with a sense of urgency and purpose. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner.

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