Edgewood Tahoe is a premier luxury resort located on the picturesque shores of Lake Tahoe, renowned for its breathtaking views, exceptional hospitality, and world-class amenities. This stunning destination offers guests an elegant blend of natural beauty and sophisticated service, making it an ideal location for hosting unforgettable weddings and events. As part of the luxury hospitality industry, Edgewood Tahoe prides itself on creating lasting memories for its guests by delivering exquisite experiences that are both personal and meticulously executed. The resort’s commitment to excellence and attention to detail sets it apart as a sought-after venue for special occasions, from intimate gatherings to grand celebrations.
The Wedding and Event Coordinator position at Edgewood Tahoe plays a pivotal role in ensuring that every event runs smoothly and surpasses guest expectations. Often the first point of contact for potential clients, the Coordinator embodies professionalism and a proactive approach to handling client requests promptly and accurately. Serving as the communication hub for the internal team as well as external vendors and planners, this position demands exceptional organizational and interpersonal skills. The Coordinator acts as a liaison between the couple, planners, vendors, and service providers, facilitating seamless collaboration throughout the planning process. This role balances administrative duties with customer-facing interactions and hands-on event support.
Day-to-day responsibilities include preparing contracts, event orders, payments, and permits, ensuring all documentation is thorough and precise. The Coordinator must maintain up-to-date knowledge of departmental policies, service procedures, and standards while responding to client inquiries via phone and email in alignment with Edgewood Tahoe’s high standards. They evaluate leads to qualify potential clients and coordinate site visits, often leading these tours to showcase the resort’s event spaces and amenities. The position requires proficiency in using software such as Microsoft Word, Excel, Delphi, and Outlook to prepare correspondence, estimates, and event documentation.
On event days, the Wedding and Event Coordinator provides vital logistical support to ensure seamless execution. This includes managing banquet event orders, distributing event details to relevant departments, and supporting the operations team during the event. The ideal candidate thrives in a fast-paced environment, adeptly handling multiple guest and operational demands while maintaining professionalism under pressure. With a positive attitude and a passion for creating unique and memorable experiences, the Coordinator contributes significantly to Edgewood Tahoe’s reputation for luxury hospitality.
In addition to administrative and communication skills, the role demands physical endurance, requiring the ability to walk long distances and lift moderately heavy items. The Coordinator must be a problem-solver who enjoys working collaboratively to exceed guest expectations. This is an exciting opportunity for a dedicated professional who wants to be part of a dynamic team committed to inspiring lasting memories for guests and redefining what luxury hospitality means in an event setting.
high school diploma or equivalent
2+ years of administrative and customer service experience
prior experience in food service or hospitality industry preferred
proficiency in Microsoft Word and Excel
experience with Delphi and Outlook preferred
physical ability to walk 5 miles in a day and lift up to 50 lbs
excellent communication skills
ability to multitask effectively under time-sensitive deadlines
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