Administrative Assistant & Event Planner

Key Responsibilities:•Calendar Management : Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.•Communication : Act as a liaison between theteam and internal/external stakeholders, handling email and phone communications with professionalism.•Task Organization : Assist with task prioritization, project tracking, and ensuring follow-ups on important deadlines.•Document Preparation : Prepare reports, presentations, and documentation for meetings and events.•Event Coordination : Plan, organize, and execute company events, meetings, and offsites, from inception to post-event follow-up.•Vendor Management : Source and manage vendors, negotiate contracts, and oversee logistics to ensure smooth event execution.•Attendee Coordination : Handle invitations, registrations, and communications with attendees, ensuring a seamless experience.•Budget Management : Track event expenses and work within budgets to ensure cost-effective planning.Qualifications:•Experience : 3+ years of experience as an executive assistant, event planner, or similar role.•Education : Bachelor’s degree in business administration, communications, hospitality, or related field preferred.•Technical Skills : Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello).•Communication Skills : Exceptional verbal and written communication abilities.•Attention to Detail : Strong organizational skills with the ability to manage multiple tasks and deadlines.Additional Information:•Hours : Flexible part-time hours, averaging 10-20 hours per week depending on project needs.•Duration : Contract basis, with potential for renewal based on performance and company needs.•Compensation : Competitive hourly rate, commensurate with experience.