Administrative Coordinator - Event Services

Reports to the Director of Event ServicesAssist Director of Event Services with all financial clerical requirements to provide consistent and timely reporting of all financial needs on or before deadline requirements.Assist all members of the Event Services team including Event Managers, Event Coordinators, Special Events Manager and Special Events Coordinator with administrative and clerical duties.Process, submit, and track all department invoices for payment in a timely manner.Work closely with event management team to deliver venue services to tradeshow, convention and expo clients.Manage vendor aspects for incoming events; coordinate the selling of exhibitor services and manage the vendor service booth during tradeshow load-in days.Manage administrative duties for the Event Services team, including checking requests, ordering event materials, and coordinating needs with internal departments.Work with event management team to track timely submittal of event close-out folders.Manage inventory of team uniforms: Ordering new items as necessary and maintaining the dry cleaning of current inventory.Work with the Director to generate monthly event reports.Track monthly event revenue and attendance for internally produced special events.Track and manage merchandise sales and payments from concertsProcess client payments and submit checks to the finance department daily.Order linen for all events when necessary.Manage relationships with all existing vendors.Process and add new vendors into the system for payment.Track all newly booked events and work with Director of Event Services for assignments.Manage calendar and expense reports for Director of Event Services.Book meeting spaces for team members as needed.Implement organizational systems to improve the efficiency of the department.This is not an event-based position; this is an administrative office-based position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Strong orientation to customer service and ability to work with other staff members in the facility. Computer Skills Computer skills to include Microsoft Office Suite and POS System experience preferred. This position may require work inside or outside of the building, as needed by events.