Alumni Relations and Special Events Coordinator

Reporting to the Executive Director of Alumni Relations and Special Events and the Director of Alumni Relations, the Alumni Relations and Special Events Coordinator’s primary responsibilities are assisting with, and supporting the planning and execution of, various donor and alumni cultivation and recognition efforts, meetings and conferences, Reunion Weekend, and other projects and events for the office of development and alumni relations. Responsibilities • Assist the Executive Director and Director of Special Events with coordinating the planning and execution of events and projects, as well as taking the lead on certain logistical areas, such as: • Researching and organizing venue details • Working with event production-related vendors • Preparation of necessary printed and digital materials and assets • Support in preparing event invitation lists and registration pages • Data entry of RSVP’s and preparation of event related briefings • Preparation of nametags, place cards and/or seating lists • Liaise with vendors on event-related presentation and promotional items • Maintain our database of department swag items and be the point of contact for internal partners on promotional items • Preparation of event production expense reports by budget line and submit invoices and tracking for all vendor payments • Support aspects of donor and alumni communications such as, but not limited to, preparation of mass emails, design banner images and invitations, management of online registration, and update information for specific events on master internal calendar. • A minimum of 3 years of relevant experience, or the combination of education and experience required. • Experience in event planning, philanthropy, alumni relations and related fields strongly preferred. • Must have excellent communication skills, be able to work with diverse constituencies, support an inclusive work environment and have the ability to interface at all levels in the organization.