Assistant Events & Beverage Coordinator

Work closely with the Events & Beverage Manager to ensure all aspects of the rental or fundraiser are completed thoroughly and in a timely manner. Availability to work all special events and major FIA fundraisers, including on nights and weekends Actively participate in event setup, service, breakdown, and post-event cleaning, including bars, catering kitchen, event spaces, and storage areas Support service-related duties during events as needed, including bar service, food service coordination, and guest support Exercise discretion and professionalism at all times during events, particularly in donor-facing, sponsor-facing, and high-profile settings Support team goals with a proactive, resourceful approach Facilitate bar service for special events and major FIA fundraisers, including inventory, stocking, setup, and occasional serving and bartending duties Assist with FIA event and rental preparation and post-event procedures Have a working knowledge of Special Events Policy Be the first point of contact for all potential renters and prepare event estimates Manage invoices and receipts for payments of all events, rental deposits, and sponsorships Obtain necessary licenses and insurance for fundraising events and vendors Manage fundraiser event correspondence with sponsors and donors Facilitate sponsor benefits, ensuring that digital and print materials include appropriate and accurate names and logos Keep detailed, accurate and organized event and sponsorship records Schedule and attend fundraising event meetings, preparing materials and capturing meeting minutes Attend other key internal meetings and rental appointments as needed Restock office supplies, maintain order and cleanliness of office, storage spaces, and catering kitchen Ability to manage events and rentals in the absence of Events & Beverage Manager Other duties as assigned by the Director of Visitor Experience The above statements are intended to describe the general nature and level of work to be performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job change.

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