Assistant Events Manager

Location 1991 St. Helena Hwy,Rutherford, CA, 94573,United StatesBase Pay $28.00 - $30.00 / HourJob Category EventsEmployee Type Full TimeRequired Degree High schoolManage Others YesContact informationName People OperationsJob Summary: Responsible for assisting in the planning, preparation and production of all events. Administrative support to Event Department, as well as the Chateau Hospitality team as needed. The Event Assistant Manager will implement and maintain fine service operations and standards. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Equity Statement: All employees shall embrace the unique contributions based on the diverse backgrounds, ethnicities, cultures, experiences, and identities of each individual as we actively create and promote a company culture that is inclusive, welcoming, and supportive of all people.Essential Duties and Responsibilities:Event Planning and Administration: (60%)Solicit and sell events with DMCs, planners, previous clients and new inquiries.Prepare contracts with Event Manager supervision.Track client payments and ensure payment due dates are being met.Liaise with clients during all stages of the event. Provide feedback to agency on temporary staff and maintain list of those who meet Inglenook standards.Place order/coordinate delivery or pick up of food for staff meals, Coffee Day, and other meetings as needed.Assist with all internal, Heritage Society, and family events as needed including managing RSVPS, ordering staff meals, coordinating any delivery or pick up of necessary items and equipment.Assist in creating sales and marketing collateral for Event Department.Work with the Event and Marketing Manager and/or Event Captain to ensure all details of the event are fulfilled.Assist the Event and Marketing Manager with special projects as needed.Order all office supplies for the department, ensuring the office supply area is clean and well stocked.Provide suggestions for process improvements and ideas for additional revenue opportunities.Event Operations: (40%)Supervise and act as event lead for all events, acting as Host/Captain when needed.Determine rental needs for each event, conferring with Estate Chef as needed.Optimize use of all in-house equipment and supplies, ensuring they are properly maintained and consolidate rental orders when necessary, to use for multiple events.Prepare rental orders, receive deliveries, and oversee vendor installations and strikes.Organize storage areas for utensils, equipment, and supplies; conduct quarterly inventory; and maintain established par levels.Evaluate vendors and products for best quality and cost effectiveness.Determine and track wine allocation for each event, ordering wine from Biagi when necessary.Prepare, review, and process purchase orders and/or invoices weekly.Supervisory Responsibilities: On-call servers (up to 10), temporary/agency staff (up to 10)Job Requirements:Education/ Experience: High School Diploma required.