Assistant Wedding & Events Manager

The Hermitage Museum's Assistant Wedding and Events Manager will be a key member of our events team, playing a crucial role in sales and the execution of events at the Hermitage Museum & Gardens. This position requires excellent communication skills, strong attention to detail, and the ability to work collaboratively in a fast-paced environment. The ideal candidate will be passionate about venue management, providing exceptional customer service, and ensuring memorable experiences for our clients.

The Assistant Wedding and Events Manager is responsible for generating revenue through effective lead management, scheduling, and facilitating site visits to highlight the museum’s event capabilities. This role collects and confirms event details, gathers vendor information, and oversees the execution of all events.

The Assistant Wedding and Events Manager must often remain onsite for the full duration of events to ensure that client and vendor needs are addressed promptly and professionally, while also maintaining the integrity of the museum, its artwork, and its grounds. Additionally, this position is responsible for managing event schedules and supervising part-time event attendant staff and event security personnel.

The work schedule is dictated by the needs of the events and may include daytime, evening, weekend, and nighttime hours. The Assistant Wedding and Events Manager is responsible for assisting with Hermitage public event rental and in-kind catering deliveries, and will work the required number of public programs each year. Reports directly to the Wedding & Events Manager.

Work Hours:

10-5 pm Monday-Friday,

Events Days- Fridays, Saturdays, and Sundays, work hours as Day Manager: 11 am-5 pm or Evening Manager: 12 pm-12 am.

*Tuesdays and Sundays off when not in conflict with private events.

*Must provide tours 2 Saturdays a month.

Salary is $48,000 beginning at the start of training with benefits starting after 60 days of FT employment.

Four weeks’ PTO must be taken when not in conflict with events

Retirement and health insurance are options available after 60 days

Exempt position

Responsibilities:

· Represents the Hermitage in a professional and enthusiastic manner

· Has basic knowledge of museum and gardens

· Has extensive knowledge of private event policies, procedures, and contracts

· Attend the Monday senior staff meeting and present weekly agenda

· Meet all budgeted revenue and expense goals

· Respond to all private event leads (email, wedding wire, phone)

· Schedule and provide site visits for potential event clients

· Schedule all private events, weddings, elopement ceremonies, corporate, non-profit. This includes private events held at the Goode Family Visual Arts School.

· Oversee all private events and be present to ensure standards and guidelines are met.

· Schedule and facilitate all final pre-event meetings with clients and coordinators.

· Work as the daytime lead manager for private events and evening lead manager for 26 weddings.

· Work all elopement ceremonies. Sundays are exempt if scheduled to work weddings on Friday and Saturday.

· Schedule and oversee wedding attendant staff and event security.

· Manage post-event conflict resolution

· Attends bridal shows, industry events, and meetings to create relationships with wedding professionals

· Support the overall museum staff with additional events as required (Sunsets, Handmade, exhibition events, etc.).

· Manage rental delivery and in-kind catering for Hermitage public events.

Job Type: Full-time

Benefits:

Flexible scheduleHealth insurancePaid time offSchedule:

Weekend availabilityWork Location: In person