The Awards’ Coordinator is vital in the Awards Program and its events and ceremonies. The Awards’ Coordinator will report to the Meetings and Events Awards Manager, collaborate closely with team members and external stakeholders (Awards Committee and Subcommittees, Judges, Scouts, Semifinalists, Finalists, and Winners), and provide administrative support for the Awards team. Additionally, they will share responsibilities with another Awards Coordinator and assist with the annual JBF Awards. • Create, manage, and track air travel arrangements for all JBF staff and committees traveling to Awards ceremonies. • Provide manager and team support with the following: • Review of all ceremony run-of-show and scripts, letters/distribution of letters • Review and research for name pronunciations • Tracking and shipping medallions and certificates to all award recipients • Provide manager and team support with Awards production details, including: • Production of ancillary Awards events including Committee + Judge Meet Ups and Panel discussions with nominees/previous winners, theme that is aligned with JBF mission or key areas of focus • Communications with multiple departments, external partners and stakeholders in planning and providing details • Updating/drafting correspondence and related documents (e.g., fact sheets) • Track invitations, confirmations, follow ups • Creation and updates of run-of-show • Support during the weekend at check-in and back-stage • Organizes, answers, and directs large volumes of correspondence and emails.
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