Career Opportunities: Event Coordinator

Event Coordinator

The Event Coordinator (EC) will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. This role supports our Events Team. It is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of Philadelphia, PA.

Essential Duties & Responsibilities

Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account Director

Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.

Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.

Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success

Capture detailed notes from internal and client project meetings, and follow up with recaps and action items

Support database management as assigned (vendor, venue, contractors)

Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms

Develop a mastery of all company tools and processes

Support with budget development for assigned areas

Support the Project Team and Account Director with team communications as needed

Support events team in fostering a positive relationship internally and with external clients

Travel to and onsite execution of specific events as needed

Education & Experience

Bachelors degree or equivalent experience

Background in event coordination or similar, preferably 2+ years of experience

Must be self-motivated, highly organized and articulate

Willingness to travel (including potential evening, weekend and holiday work)

Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares

Ability to work efficiently in a fast-paced, high-growth environment with a strong attention to detail

Motivated, positive attitude, and results-oriented

A strong teamwork ethic; must have the ability to work both independently and as part of a larger team

Excellent written, verbal and interpersonal communication skills

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.