Catering Event Coordinator

The Event Coordinator supports the Catering Sales and Convention Services team by performing administrative duties.

**REPORTS TO:**       Director of Catering or Event Managers

**Minimum Requirements:**       This position requires proficiency with Microsoft Word, Excel, Outlook and PowerPoint.  Prefer previous LIghtSpeed and CI/TY experience.  Previous customer service experience required.  Minimum 1 year of hotel experience or hospitality degree preferred.

**ESSENTIAL JOB FUNCTIONS:**

* Track and coordinate activities of the department with Director.
* Responsible for tracking and maintaining inventory of office supplies.
* Coordinate planning of member, social and corporate events for groups of 25 persons and fewer, acting as a liaison between members and staff.
* Attend weekly department and BEO meetings to discuss upcoming programs with Department Heads and other staff.
* Lead clients through all aspects of event planning resulting in a complete, detailed program.
* Book in house meetings for department supervisors as requested.
* Perform tasks as requested by Event Managers (amenity forms, pre-con packets, walking BEO changes, etc).
* Perform mail-out duties such as thank you letters, comment letters, re-booking, reminders, etc.
* Issue department reports, including daily change logs and BEOs as needed. Issue weekly group coversheets and 11 day events reports.
* Run CITY reports and act as system specialist for EM Department.
* Proof all typing projects for accuracy of spelling and grammar before issuing.
* Complete assignments as needed for Director of Catering & Convention Services.
* Maintain daily reader boards for group events.
* Maintain filing system.
* Provide phone coverage for Event Managers/Catering Sales Managers as needed
* Maintain notes from weekly Event Department meeting.
* Distribute weekly schedule
* Supports and organize departmental stand up meeting.
* Meet all internal deadlines for completion of paperwork
* Maintain professional composure in high stress situations in order to make last minute changes, and develop strong and concise written and oral communication with other departments