Commencement & Events Coordinator

This position will plan, coordinate, and execute commencement ceremonies and other University events for WSU campus and community. Coordinates events to facilitate effective presentation of programs or events. • Coordinate logistics for conferences, meetings, and multi-day events • Serve as a primary point of contact for clients, from initial planning through event completion • Develop event plans, run-of-show documents, and detailed production schedules • Manage event budgets, contracts, and vendor relationships • Oversee event-day operations, including staff and volunteer supervision • Ensure events reflect university branding, values, and inclusivity standards • Plan and coordinate all aspects of commencement ceremonies, including logistics, timelines, venues, staging, seating, volunteers, and guest services • Coordinate space reservations, room setups, audiovisual needs, catering, lodging, parking, and signage • Coordinate speaker logistics, VIP protocols, and ceremonial traditions • Serve as a liaison with academic units, facilities, students, vendors, volunteers, and external partners • Conduct post-event evaluations and implement process improvements Strong organizational and project management skillsExcellent written and verbal communication skillsAbility to manage multiple priorities under tight deadlinesProficiency with event planning tools, spreadsheets, and basic budget trackingAbility to work occasional evenings and weekends as required for eventsExcellent customer service and communication skillsAbility to manage multiple events and deadlines simultaneouslyFamiliarity with academic traditions and university governance structuresKnowledge of accessibility and inclusive best practicesPreferred Qualifications: Light work involves remaining stationary most of the time.