About the Role The Signature Events Coordinator is responsible for planning, coordinating, and executing a range of events that bring the community together. From campus-wide gatherings to philanthropic and alumni events, this role plays a critical part in fostering connections and creating memorable experiences. Main Responsibilities • Client Communication: Field external client inquiries and event bookings, ensuring prompt responses and seamless communication • Event Planning: Plan and execute campus events, considering attendee needs, budget constraints, and logistical requirements • Contract Management: Prepare external event contracts, maintain relationships with event organizers, and coordinate with supervisors on billing and payments • Cross-Functional Collaboration: Work with internal and external stakeholders to secure venues, catering, security, travel, and IT services • Financial Management: Oversee event cash flow, issuing invoices, tracking expenses, and monitoring revenue • Virtual Engagement: Utilize digital platforms to host virtual events, online auctions, and manage ticket sales • Committee Membership: Serve on various university committees as assigned This role demands flexibility, with regular evening, weekend, and occasional travel commitments required.
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