Conference and Events Manager

Events Manager

You are not a checkbox person. You are the person who checked the boxes before anyone knew there were boxes to check.

caa is looking for an Events Manager who is equal parts logistician, relationship-builder, and road warrior. We host 18 leadership summits a year across the Northeast, Southeast, and Midwest, full-day, high-energy, executive-level events, and we need someone who runs them like a pro without needing their hand held.

This is not a conference room job. It is a show-up-and-own-it job. If you love the energy of a live event, thrive when things move fast, and genuinely enjoy making things look effortless, even when they are not, keep reading.

Travel is required to all 18 events. Events are either half-day or full-day. Setup takes place the day before; breakdown is completed the same day as the event. All travel expenses and food and beverage for approved travel are fully covered by caa.

Heads up on the schedule: Events run in bursts, sometimes 6 weeks back-to-back, sometimes a quiet stretch of 2 to 3 months. The right person finds that energizing, not unsettling.

What We’re Looking For

Outgoing and a personable conversationalist Confidence working with executives Strong persistence and resilience Strategic thinking Entrepreneurial, fast-paced mindsetWhat You'll Own:

Event Planning and Logistics

Plan and manage all event logistics: venue, catering, AV, seating, materials, and signageBuild and own the run-of-show, floor plans, and contingency plans for every eventCoordinate shipping, receiving, setup, and breakdown of all caa materialsEnsure every event is on budget and on brandSponsor and Vendor Management

Build and maintain strong relationships with venues, AV teams, caterers, hotels, and local staffEnsure all sponsor deliverables are fulfilled: RSVPs, engagement tables, banners, and signage. On average, each event has 10 to 20 sponsorsPrepare all guest name tags (200 to 400 each event), table printables, registration materials, and signageTrack and manage event budgets with a cost-conscious eyeMarketing and Attendance Coordination

Partner with Sales and Digital Marketing to drive attendance through phone calls, Eventbrite, newsletters, and LinkedInOwn RSVP tracking and invite list management ensuring a packed houseSupport promotional efforts across LinkedIn, Eventbrite, and email campaignsInternal Coordination

Work with Editorial to coordinate panel prep and speaker sessionsAttend speaker prep meetings and align on logisticsOwn internal timelines and keep lead-up meetings running on scheduleLead the migration of the current Excel-based operations system into a modern project management toolOn-Site Execution

Run the registration desk and oversee material distributionTroubleshoot in real time, because something always comes upSupport speakers, maintain sponsor visibility, and keep the room running smoothlyBe the calm in the room so everyone else can be tooShip all caa materials to and from the venue ensuring timely deliveryWho You Are:

4 to 7 years of event management or related experience, in corporate, conference, media, or hospitality settings, not exclusively agency sideDemonstrated job stability: minimum 2 years per employer, with 3 to 5 or more years preferred. This is a hard filter.For each event in your background, be prepared to share: number of attendees, duration, frequency per month, team size, and your exact roleRecap videos or other evidence of corporate event work strongly preferredYou have worked full-day, in-person events and know exactly what that takes physically and mentallyYou communicate clearly, directly, and professionally with everyone from vendors to executivesYou can manage a budget without being reminded toYou don't need a lot of supervision, you need clear expectations and then you goTravel to all 18 events per year is required and non-negotiableWhat You Bring:

4 to 7 years of event management or related experienceBachelor's degree or equivalent; Marketing or Communications preferredProficiency in Microsoft Office, Google Drive, Eventbrite, and CRM tools such as Zoho or similarAbility to install and implement modern project management tools (migrating from large Excel-based systems)Strong written and verbal communicationExperience managing vendor relationships and event budgetsAbility to stay organized and resourceful under pressurePre-Interview Assignment:

Candidates will receive one tab of the "Launch Conference Mothership," caa's current Excel-based operations system. You will be asked to critique it and propose how to convert it into a modern, functional operational tool. This assignment is sent before the first interview with Abby.

What Are the Perks?

Compensation: Base up to $70,000W-2 employmentHealth insuranceCompetitive Paid Time Off (PTO) and Annual Birthday PTOEarly Summer FridaysVolunteerism Leave401(k)Paid Parental LeaveFlexible Work ScheduleRemote / Work from Home with required travel to all 18 events (all expenses covered)Please keep in mind that as a fast-growing, cutting-edge media company, we look for innovation in everything we do. If you like meeting and connecting with new people and working in a dynamic environment that is constantly changing, this is a good place for you to be. If you're great at everything above but are looking for the predictable, don't like to change things up, get in the weeds and think of new ideas or experiment with fresh concepts, this likely isn't the right fit for you. But if you can jump on board, let us know. We want to meet YOU.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

401(k)Flexible scheduleHealth insurancePaid time offApplication Question(s):

Are you ok with a base salary of up to 65-70k?Are you able to travel and cover over 20 major US metropolitan areas across the United States through its regional economic reports, leadership summits, and digital interviews?Are you OK with travelling and managing 18 leadership summits a year across the Northeast, Southeast, and Midwest, full-day, high-energy, executive-level events?What are your metrics, success numbers, and tell us about the latest corporate event you managed. What did you do, what were your KPIs?Education:

Bachelor's (Preferred)Willingness to travel:

100% (Required)Work Location: On the road