Conference & Event Coordinator

**POSITION TITLE:** Conference & Event Coordinator

**COMPENSATION RANGE:** 52,515.00 - 52,515.00 USD per year

**EMPLOYMENT CLASSIFICATION:** Professional Administrative

**DEPARTMENT:**Conference Operations

**TARGET HIRE DATE:** 1/4/2027

**BENEFITS:**[UNC’s Career Hub](https://www.unco.edu/human-resources/careers/careerhub.aspx)

**Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.**

To ensure full consideration, applications must be received by 11:59pm (MT) on **12/01/26**

**Position Summary:**

This
position exists to schedule all requisite University Center, Campus Commons,
auxiliary, and state facilities and facilitate requests for catering, set-up,
equipment needs, and other services required for the events and conferences.
This position acts as a liaison with Catering, University Center and Campus
Commons Operations, Facilities Management, Dining, Housing, Parking, Campus
Recreation Center, and Athletics staff to ensure success of each event or
conference. Additionally, this position is responsible for meeting with current
and potential clients to determine event/conference objectives and recommend
services that match those objectives. Schedules and supervises delivery of
services required for conference/event, such as housing, dining, catering,
parking, recreational activities, athletic facilities, meeting spaces,
transportation and audio/visual services. Troubleshoots problems that arise
during conference/event. Serves as liaison between client and university
partners, vendors, and community resources. Schedules and conducts pre-event
meetings with client, campus partners, and vendors to ensure clear
understanding of all arrangements and expectations. Prepares, negotiates, and
executes detailed quotes and contracts defining facilities and services
requested. Prepares final expense sheet for each conference/event and approves
final bill and negotiates or resolves billing or actual disputes.

**Job Duties:**

Schedule
available spaces in the University Center, Campus Commons, auxiliary,
and state spaces to support the event/conference. 15%

Assist customers by presenting lodging options, menus
for meals/dining locations, classroom or facilities availability, parking
options, and other various customer service related items under the ‘one-stop’
business model. 15%

Input scheduled events, facility reservations, and
catering information into computerized scheduling software package in order to
communicate the client’s needs to other departments across campus. 15%

Make
decisions based on judgment and interpretation of University and University
Center policies including liquor policies and space utilization agreements in
order to make arrangements for events/conferences. 10%

Prior
to event, meet in person or on the phone with clients to discuss event details
and interpret final needs to ensure a successful event/conference. 10%

Day of event, check all prior arrangements
(catering/dining, lodging, facility reservations, check-in/space setup and
usage, etc.) to ensure success. Troubleshoot and resolve any conflicts or
problems. 10%

Coordinate
with catering/dining, housing, parking, campus recreation, facilities
management and building operations staffs to evaluate and implement decisions
to ensure event/conference is successful. 15%

Compile
information in order to prepare event invoice by computing facility usage,
equipment usage, and verifying charges, including parking, housing, dining,
facility, security, and all other pertinent charges for billing and
collections. Providing a detailed expense breakdown and outlining departmental
expenses and revenue for the Billing Manager. 8%

Organize
and distribute catering menus each week. Update changes as they occur and
distribute to the appropriate staff. 2%

**Minimum Qualifications:**

Bachelor’s Degree,preference will be given to degrees in business, recreation, tourism and hospitality or related field, and/or two (2) years
relevant experience in Conference and Event Planning.

Minimum of one year of professional, full-time experience or two years of graduate level experience in
conference/event management preferably in a higher education setting.

Knowledge in event planning and conference management. Relevant work experience within higher
education is a plus.

Proficient in the use of Microsoft Office products and Microsoft Windows. Ability to learn specialized
software systems quickly, relative to this role. Basic web design experience is
a plus.

Proficient organizational and time management skills with the ability to successfully manage multiple assignments, work under pressure and yet demonstrate positive
results. Must be detailed-oriented and all work must be presented with
accuracy.

Ability to develop customer relationships with conference clients; to anticipate, recognize and fulfil clients’ needs consistently.

**Benefits:**
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

**About UNC**
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and
continues to be a transformational force for our students. Recognized
as a top university for social mobility, UNC is proud to
be a Hispanic
Serving Institution and to serve more than 44%  of our undergraduates who are the first in their
family to attend college.  UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit [UNC’s Career Hub,](https://www.unco.edu/human-resources/careers/careerhub.aspx) to
learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!

**EEO Statement** The University of Northern Colorado offers an educational and working
environment that provides equal opportunity to all members of the UNC
community. In accordance with federal and state law, UNC prohibits unlawful
discrimination, including harassment, based on race, color, national origin,
religion, age, sex, sexual orientation, pregnancy, disability, genetic
information, and/or veteran status. UNC also prohibits discrimination based on
gender identity, and gender expression. Retaliation against persons who oppose
a discriminatory practice, file a charge of discrimination, or testify for,
assist in, or participate in an investigative proceeding relating to
discrimination is prohibited. Constitutionally protected expression will not be
considered discrimination or harassment under this policy. It is the
responsibility of all departments, employees, and students to ensure UNC’s
compliance with this policy.

**ADA Accommodations**The University of Northern Colorado is committed
to providing reasonable accommodation to individuals with disabilities. If you
require reasonable accommodation in completing this application, interviewing
or otherwise participating in the employee selection process, please direct
your inquiries to 970-351-2718 or [email protected].

**Background Check**
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has
been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

**Clery Act**
In compliance with the Clery Act, the most recent [University of Northern Colorado Annual Campus Security and Fire Safety Report](https://www.unco.edu/clery/annual-security-fire-safety-report/) is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.