Conference Event Manager

Job Title: Events & Conference Manager

About Transit Technologies

Transit Technologies serves as the parent company to a diverse network of transportation products and services that, together, cover the entire lifecycle of a vehicle using best-in-class software. An industry leader in the making, Transit Technologies is on a path to becoming a one-stop shop for transit solutions; a full end-to-end provider of revolutionized mobility services.

Transit Technologies, a leading provider of software solutions powering modern mobility systems, in delivering innovative solutions that drive efficiency and connectivity. We actively participate in over 120 conferences and industry events annually, making events a critical part of our growth and brand strategy.

Role Overview

We are seeking a highly organized and detail-oriented Events & Conference Manager to lead end to end planning and execution of our conference and event portfolio. This role will oversee approximately 120 events annually, ensuring seamless coordination across all phases, from pre-event planning through on-site execution to post-event follow-up.

You will be responsible for delivering engaging, high-impact events that align with our business objectives and create exceptional experiences for attendees. The ideal candidate thrives in a fast-paced environment, brings strong attention to detail, and is passionate about managing events from concept to completion.

This is a high-visibility role that requires excellent project management skills, strong vendor coordination, and the ability to manage multiple timelines and priorities simultaneously.

Key Responsibilities

Event Planning & Logistics
• Own full lifecycle management of 120+ conferences annually
• Coordinate event logistics including registration, travel, accommodations, shipping, booth setup, and on-site needs
• Develop and maintain detailed event timelines and checklists

Pre-Event Coordination
• Collaborate with marketing, sales, and leadership to define event goals and requirements
• Manage vendor relationships (venues, booth contractors, shipping providers, etc.)
• Ensure all materials (booths, swag, collateral) are prepared and delivered on time
• Oversee budgeting, tracking costs, and ensuring cost efficiency

On-Site Execution (as needed)
• Ensure smooth event setup and execution
• Troubleshoot logistical issues in real-time
• Act as the primary point of contact for internal teams and external partners

Post-Event Operations
• Manage teardown, return shipping, and inventory tracking
• Coordinate post-event reporting and performance metrics
• Identify process improvements for future events

Process & Systems Management
• Build scalable systems and workflows to manage a high volume of events
• Maintain centralized documentation and event tracking tools
• Continuously optimize processes to improve efficiency and consistency

Qualifications
• 3–7+ years of experience in event management, conference operations, or similar role
• Proven experience managing multiple events simultaneously (high-volume experience strongly preferred)
• Strong project management and organizational skills
• Exceptional attention to detail and ability to meet tight deadlines
• Experience working with vendors and managing logistics at scale
• Comfortable working cross-functionally with marketing, sales, and leadership
• Willingness to travel as needed

Preferred Qualifications
• Experience managing 50+ events annually (or similar scale)
• Familiarity with event management tools and CRM systems
• Background in B2B or technology-driven companies

Why Join Transit Technologies

Own a High-Impact Events Engine – Take the lead in managing a large-scale conference portfolio of 120+ events annually, playing a critical role in how Transit Technologies shows up in the market and engages with customers and partners.

Operational Impact & Visibility – Drive the planning, execution, and optimization of events that directly support pipeline growth, brand presence, and strategic partnerships.

Collaborative, Fast-Paced Culture – Work cross-functionally with marketing, sales, and leadership in an agile environment that values ownership, efficiency, and continuous improvement.

Growth & Development – Build and scale event operations at a high level, with opportunities to expand into team leadership, strategic event planning, and broader go-to-market initiatives.

•At Transit-Technologies, we hire team members who can take initiative and ownership of their role and are dedicated to finding new clients and enhancing the experience of existing ones. Our work is extremely fast paced and never the same from day to day, and our team members appreciate the autonomy to manage their daily workload and contribute to the success of our company. Our sales team members work with amazing software solutions that have a great impact on the transportation industry providing service to their communities every day. Our team members find that the experience they gain helps them grow in their technical expertise and overall sales presentation skills, contributing to their overall professional development.

•Transit-Technologies is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.