Conference Sales and Event Planning Coordinator

Responsibilities: • Answers phone and monitors inbound emails for purpose of assigning new business opportunities to a sales or catering team member. • Assist Catering Team with ‘day of set up and execution’ of weddings and events as needed including the planning and development of printed menus, gifts bags, place cards and event accessories • Generates and processes contracts and reports. • Maintains high level of knowledge of all features and benefits of the property and has good understanding of competition and market trends • Assists with billing and financial reconciliation for Destination Services • Assists with development of wedding marketing collateral to include special event menus, brochures, pictures and Facebook • Books and creates in-house bookings for Kingsmill departments • Completes other duties as assigned by the sales and conference planning team including organization of site visits and compiling information to be shared with resort operations team. • Professional appearance. • Must be comfortable working with computer software and reporting systems • Must be proficient in Microsoft Excel and Word • Ability to interact with diversified clients, vendors and departments with the ability to establish strong working relationships • Detail oriented with good organizational skills • High School diploma or GED • Prefer a 2 or 4 year College degree in hospitality, event management, business or communications • Delphi, Social Tables, Opera PMS experience a plus • Ability to lift, push, pull a minimum of 40 lbs., stand, walk, sit, stoop, kneel, reach or perform repetitive foot and hand action for an eight hour shift